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Topics: Communications Management, Leadership, PMO
"Knowing your Sponsor" - Questions for "Understanding your working relationship"
Hello,

i am referring to the already existing discussion here:

http://www.projectmanagement.com/discussio...roject-Sponsor-

I have to ask a bunch of questions and to have more transparency and a better overview for your participation i will divide them in several postings.

What is this about?
In short: It is about what questions to ask your sponsor as a project manger in your very first meeting to set a baseline during initiation phase.

In long: please refer to the before mentioned thread fur detailed information.

Here are the questions about "Understanding your working relationship":

==========================================

Understanding Your Working Relationship

How do you (the sponsor!) view your role in regards to:
Decision making?

Funding?

Staffing?

Conflicts/Problems

Who else may be used?

How do you view my role in this project?

What reporting information is important to you?

Who will be responsible for deciding whether the project goes ahead or not after the initial investigations?

How should the escalation process looks like from your point of view?

For now a base line is established; it is all going to change anyway. As the project evolves and decisions have to be made, we need to agree on a protocol for on-going communication throughout the project: ...

=============================================

Please review them and leave your comment, correction, enhancement or addition. Any feedback is highly welcome!

And please lookout for the other sections also; thank you very much in advance.

Every participant will receive the result of this initiative if wanted.

Regards,

Markus
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I would add: How do you see your role (Sponsor) when it comes to change orders for the project ?
...
1 reply by Markus Kopko, PMP
Nov 22, 2016 4:59 AM
Markus Kopko, PMP
...
Hi Rami,

i have added this point to the "How do you see your role : ... " question.

Thanks a lot.

Markus
Network:4605
communicate vision/goals/expectations
...
1 reply by Markus Kopko, PMP
Nov 22, 2016 5:01 AM
Markus Kopko, PMP
...
Hi Anupam,

the goals and the expectations are topics in one of the other sections.
I do not get your point on "communicate vision". May be you could elaborate a bit more on that one? May be you could formulate the question you would ask?

Regards,

Markus
Nov 21, 2016 11:07 AM
Replying to Rami Kaibni
...
I would add: How do you see your role (Sponsor) when it comes to change orders for the project ?
Hi Rami,

i have added this point to the "How do you see your role : ... " question.

Thanks a lot.

Markus
...
1 reply by Rami Kaibni
Nov 22, 2016 10:11 AM
Rami Kaibni
...
You're welcome Markus. Looking forward to seeing the final outcome.
Nov 21, 2016 9:44 PM
Replying to Anupam
...
communicate vision/goals/expectations
Hi Anupam,

the goals and the expectations are topics in one of the other sections.
I do not get your point on "communicate vision". May be you could elaborate a bit more on that one? May be you could formulate the question you would ask?

Regards,

Markus
...
1 reply by Anupam
Nov 24, 2016 9:24 AM
Anupam
...
What business goals the project will achieve? Your vision?
Nov 22, 2016 4:59 AM
Replying to Markus Kopko, PMP
...
Hi Rami,

i have added this point to the "How do you see your role : ... " question.

Thanks a lot.

Markus
You're welcome Markus. Looking forward to seeing the final outcome.
Network:4605
Nov 22, 2016 5:01 AM
Replying to Markus Kopko, PMP
...
Hi Anupam,

the goals and the expectations are topics in one of the other sections.
I do not get your point on "communicate vision". May be you could elaborate a bit more on that one? May be you could formulate the question you would ask?

Regards,

Markus
What business goals the project will achieve? Your vision?
...
1 reply by Markus Kopko, PMP
Nov 25, 2016 5:20 AM
Markus Kopko, PMP
...
Hello Anupam,

i am a bit irritated here:
This section is about the working relationship between sponsor and project manager, right?
Business goals are already treated in the "business outcome" section.

Why do you see this question here again?

Regards,

Markus
Nov 24, 2016 9:24 AM
Replying to Anupam
...
What business goals the project will achieve? Your vision?
Hello Anupam,

i am a bit irritated here:
This section is about the working relationship between sponsor and project manager, right?
Business goals are already treated in the "business outcome" section.

Why do you see this question here again?

Regards,

Markus
...
1 reply by Anupam
Nov 25, 2016 10:42 AM
Anupam
...
Hi Markus,

I think I should consolidate all questions and provide you in one go. You may consider them for next release.

There are so many sections. May be I am unable to put my point. My bad, there is no intent to irritate you :)

Best
Network:4605
Nov 25, 2016 5:20 AM
Replying to Markus Kopko, PMP
...
Hello Anupam,

i am a bit irritated here:
This section is about the working relationship between sponsor and project manager, right?
Business goals are already treated in the "business outcome" section.

Why do you see this question here again?

Regards,

Markus
Hi Markus,

I think I should consolidate all questions and provide you in one go. You may consider them for next release.

There are so many sections. May be I am unable to put my point. My bad, there is no intent to irritate you :)

Best
...
1 reply by Markus Kopko, PMP
Nov 28, 2016 5:35 AM
Markus Kopko, PMP
...
Hello Anupam,

no problem and i will definitely consider your inputs in the next version.
Thank you so much for your contribution; highly appreciated.

And "irritated" might have been the wrong word choice here, sorry for that.

It was a bit difficult to organize those discussions because of the many sections here. TO let them all within one thread may have created even more confusion.

Will try better next time. ;)

Regards,

Markus
Nov 25, 2016 10:42 AM
Replying to Anupam
...
Hi Markus,

I think I should consolidate all questions and provide you in one go. You may consider them for next release.

There are so many sections. May be I am unable to put my point. My bad, there is no intent to irritate you :)

Best
Hello Anupam,

no problem and i will definitely consider your inputs in the next version.
Thank you so much for your contribution; highly appreciated.

And "irritated" might have been the wrong word choice here, sorry for that.

It was a bit difficult to organize those discussions because of the many sections here. TO let them all within one thread may have created even more confusion.

Will try better next time. ;)

Regards,

Markus
Though it is implicit to the escalation process I would explicitly ask about the decision making process and how much latitude/leeway the team and/or the project lead has (what the PRINCE2 guys probably would call tolerances):
"How do you want to handle project decisions? Where is the limit of what I/the team can decide on our own? Do I need to involve other people than you and if so, whom and in what cases? What issues would be so important for you that you need to know them immediately?"
...
1 reply by Markus Kopko, PMP
Dec 07, 2016 5:13 AM
Markus Kopko, PMP
...
Hi Thilo,

wow, THAT was exactly what i am talking about and what i have wished for. Thank you so much for this great additional inputs (also in your second posting!).
I have already added your questions to the map as additional questions for the project manager just to become more precisely with the feedback of the sponsor. It will be included in the next release/version.

Like i wrote in the "Tips" to the map (there is a description how to handle the map and how to work with included) the project manager should act like a "journalist" in this meeting/interview. The goal is to gather as much information as he can ... and your suggestions are exactly what is needed for the project manager to do so.

So, again thank you very much. It would be great to get more of this kind of feedback ... ;)

Regards,

Markus
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