Please login or join to subscribe to this thread
Hi Lory, It seems a complete agenda to build your presentation, there are a lot of great questions and options to discuss during the presentation.
Allow me to ask you one question. How long are you planning for this presentation?
I've seen that you had participated in the discussion that I've posted yesterday. Anyway, I include here for the people interested in the topics about meetings.
Anupam recommended me following blog entry where the author noted 10 ground rules. Did you check it? Maybe will be useful.
Also, I've checked the on-demand webinars and there are great contributions about meetings. You only need to use the search content and filter by webinar.
Hope it helps and good luck
Hi Maria - so nice to hear from you. The presentation will be between 1.5 - 2 hours. I know there is a lot packed into the presentation, but I hope to address what will helpful to those joining the meeting. Thank you for sharing some links for me to review and perhaps incorporate into my presentation. I appreciated the feedback from my peers!
For me is simple: I ever plan the meetings and my team too. Plan is related to work a piece of paper where you ask the following questions: What? / Who? / When? / Where? / and sometimes How much it cost?. That´s all you need to be effective. Obviously to ask those questions you have to take your meeting objectives clarelly defined.
Sergio, good point the cost!
Do you know that Harvard university published an article about the cost of the meetings and a calculator? I found the article very interesting.
Hi Sergio - I use those questions to help me write e-mails as well. When I am trying to announce an upcoming go-live or plan a meeting, I often use those very questions to help make sure I didn't accidentally leave something out.
Hi Maria - Thanks for the tip about the Harvard University article - I will check that out. Sure appreciate you letting me know about it.
You've touched on a key part of every meeting I plan these days—cost. In my experience, this is one of the most commonly overlooked factors but it matters. If you don't carefully plan and structure your meetings using many of the topics Lori outlines, you can end up leaving a meeting that costs the company (and maybe your project) thousands of dollars with no decisions, action items, or clear understanding of what comes next.
I feel as if you have a comprehensive list and hope the presentation goes well. One thing that might be worth covering near the end is the fact that sometimes the most effective meeting is the one that never occurs.
Not much to add, most of the points already covered. Adding to @Maria, here are few more links you can consider -
Project HEADWAY: Managing the Team Status Updates: Making It More Than A Bored Meeting - Featuring Craig Curran-Morton PMP
Fixing Bad Meetings: Make Your Meetings Effective and Interesting - Featuring Mark Waldof
10 Minutes a Week to Great Meetings - Featuring Joel Levitt
Project Team Meeting Evaluation Form
Project HEADWAY Project Meeting Agenda By Interthink
Taking Effective Minutes by Kenneth Darter
Good Luck!! & Please let us know how the presentation went.
Yes, please share your presentation experience. I would be interested in seeing the presentation if you were willing to. Many great points shared. From my perspective
- restrict attendees to those required,
- consider those that need to remain informed, though not required in the meeting,
- cater to the audience, keep notes succinct and centralized with a hyperlink - SharePoint (Maria, are you surprised?) :)
very interesting! Do you have the link for us or what should i searching for to found it fast?
Thanks in advance.
Please login or join to reply