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Are your meetings effective?
I am building a presentation to share at my local PMI chapter in a few months. The presentations is on Effective Meetings. The topics I've addressed so far in the presentation include: Sending out an agenda in advance, appropriate amount and style of communication, take some subjects offline, take/distribute timely and clear minutes with action items, your PM leadership style/encoding/decoding, your influence and how to build your reputation, are the right people at your meetings? Stop/let/make/help - how are the people sitting in the chairs contributing? Protecting time, combining meetings when possible, let team out of the meeting early to return to work when appropriate, meeting type alternatives (phone, Skype, in person, etc), inspiring your team and team building ideas. The advantages of taking minutes during the meeting for efficiency, how to deal with negativity, ensuring our projects create efficiencies vs. adding complexity. Have I forgotten anything? Is there anything you would like me to consider on this topic?
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Jan 19, 2017 5:01 PM
Replying to LORI WILSON
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Hi Andrew: I would be happy to share my presentation experience - it will be on April 18th at the INW PMI Chapter. I would be happy to post the presentation, I just need to figure out how to that. Thank you for the points you listed. I really appreciated them all.
Why not propose the presentation for a webinar here!

I would make a point on who really need to attend a meeting.
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2 replies by Anupam and Markus Kopko, PMP
Jan 19, 2017 9:28 PM
Anupam
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I agree Vincent. This is a great idea.
Jan 20, 2017 3:44 AM
Markus Kopko, PMP
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made the same suggestion already, so seems really to be a good one ... ;)
Network:4642
Jan 19, 2017 9:17 PM
Replying to Vincent Guerard
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Why not propose the presentation for a webinar here!

I would make a point on who really need to attend a meeting.
I agree Vincent. This is a great idea.
Network:4642
Jan 19, 2017 4:58 PM
Replying to LORI WILSON
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Thank you for your notes, for replying to this post and for making me feel supported. It is important for all of us to support each other as PM's and that is one of the things I appreciate the most about this website!
No problem. Happy to help, Lori
Jan 19, 2017 9:17 PM
Replying to Vincent Guerard
...
Why not propose the presentation for a webinar here!

I would make a point on who really need to attend a meeting.
made the same suggestion already, so seems really to be a good one ... ;)
Jan 19, 2017 8:48 AM
Replying to Anupam
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@Maria: not sure if you are referring to this article -

Estimate the Cost of a Meeting with This Calculator

https://hbr.org/2016/01/estimate-the-cost-...this-calculator
wow, this is really cool, i am thinking about to put the cost of every meeting from now on within the invitation and also calculate it within the project budget in future.

really nice tip, thx a lot
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1 reply by Anupam
Jan 20, 2017 3:52 AM
Anupam
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Yes Markus, this is cool :)
Network:4642
Jan 20, 2017 3:48 AM
Replying to Markus Kopko, PMP
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wow, this is really cool, i am thinking about to put the cost of every meeting from now on within the invitation and also calculate it within the project budget in future.

really nice tip, thx a lot
Yes Markus, this is cool :)
Jan 19, 2017 5:01 PM
Replying to LORI WILSON
...
Hi Andrew: I would be happy to share my presentation experience - it will be on April 18th at the INW PMI Chapter. I would be happy to post the presentation, I just need to figure out how to that. Thank you for the points you listed. I really appreciated them all.
Thank you Lori.

And if you presented here as a webinar, I would definitely participate. Keep us posted.
Jan 19, 2017 12:26 PM
Replying to Anupam
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Anytime
Yes, thanks for the share Anupam.
Hi Lori, it seems like you've got everything covered an a lot of useful comments on addiitonal items, keep me posted if it becomes a webinar.
Jan 18, 2017 10:10 PM
Replying to Anupam
...
Hello Lori,

Not much to add, most of the points already covered. Adding to @Maria, here are few more links you can consider -

Project HEADWAY: Managing the Team Status Updates: Making It More Than A Bored Meeting - Featuring Craig Curran-Morton PMP

https://www.projectmanagement.com/videos/2...A-Bored-Meeting

Fixing Bad Meetings: Make Your Meetings Effective and Interesting - Featuring Mark Waldof

https://www.projectmanagement.com/videos/2...and-Interesting

10 Minutes a Week to Great Meetings - Featuring Joel Levitt

https://www.projectmanagement.com/videos/2...-Great-Meetings

Project Team Meeting Evaluation Form

https://www.projectmanagement.com/delivera...Evaluation-Form

Project HEADWAY Project Meeting Agenda By Interthink

https://www.projectmanagement.com/delivera...-Meeting-Agenda

Taking Effective Minutes by Kenneth Darter

https://www.projectmanagement.com/articles...fective-Minutes


Good Luck!! & Please let us know how the presentation went.
Anupam, I have been checking out these links - they are very helpful! Thanks again for sharing!
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1 reply by Anupam
Jan 20, 2017 10:03 PM
Anupam
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Sure, Lori. Please let us know how it (presentation) went.
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