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Topics: Business Analysis/Requirements Management, Innovation, Knowledge Management
What strategies does your organization use for keeping documents timely?
Network:2306



Documents such as templates and internal guides tend to grow dated unless they are reviewed regularly. How do you enforce reviews and who is responsible for them?
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Network:428



Having a formal Document Control system which triggers review dates and sends notifications to update them is helpful .
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1 reply by Keith Emery
Apr 07, 2017 10:52 AM
Keith Emery
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Hi Deepesh,

Would you care to recommend a document control system? Or, if you know any that should be avoided that would be helpful too.

Thank you.
Network:428



The owner of the document is the person who is responsible for updating the document . The document control system allows assigning of this owner
Network:94561



What I have seen is a Web base document repository well organise. For the reviews I have not seen a system that is maintain in the long run!
Network:1778



Handled within the PMO, outside of my control. Although, I also keep my own collection of templates, but those are generic and don't require updates/reviews.
Network:4308



For the most important documents, determine what the cycle of updates will be - weekly, monthly, semi-annually and I create a calendar invite for myself to remember to update them.
Network:265



Root cause is firefighting , Every projects starts happily and slowly moves into firefighting mode, these all will become minor task/issues , Even if it is updated timely it will be for name shake…when bigger problem is burning small ones will be keep growing and will be on shadow until it becomes more than the current big one.
Network:2306



Thank you all. As with most ongoing endeavors, it sounds like discipline is the key.
Network:2306



Apr 05, 2017 8:35 PM
Replying to Deepesh Rammoorthy, PMP®
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Having a formal Document Control system which triggers review dates and sends notifications to update them is helpful .
Hi Deepesh,

Would you care to recommend a document control system? Or, if you know any that should be avoided that would be helpful too.

Thank you.

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