November 5, 2020, 8:30 a.m. to 6 p.m. EDT | November 6, 2020 – February 7, 2021, On-Demand | Online Conference
Please login or join to subscribe to this thread
I use MS Project. When communicating a project to customers I often use both a task list and a network diagram showing milestones. Customers can use the network diagram to view the project at an easy-to-understand high level, and they can use the task list when they want to view details.
Think of the Gantt Chart as the detailed view for the whole project. I don't recall the last time I needed to share it with anyone.
Occasionally, I'll use the timeline feature in MS Project. Most of the time I use Visio to create a swimlane diagram of a schedule summary, focusing on higher level work packages, milestones, and key events.
Most non-project managers where I work do not have MS Project, so I have to either create a PDF (to just share the schedule) or I have to copy and paste it into Word, Excel, or PowerPoint if I want to manipulate it before sending it out. Since I deal with multiple time zones for some of my implementations, detailed events, such as production cutovers, are done only in Excel with work displayed in the time zone where it will be performed.
My point is that you have an arsenal of tools to help communicate the project in multiple ways. Being able to tailor your communication to the needs of your audience will serve you better than being an expert in MS Project. Don't get me wrong, there's nothing wrong with being an expert in MS Project. The more you know how to use it, the more you can get out of it. Just don't lock yourself into using it to the exclusion of tools that may be better suited to presenting information in a way that your audience will actually read.
Try the timeline approach Aaron suggested. You can add the summary tasks to the timeline, and also callout any tasks needing special attention. MS Project offers an easy way to copy the timeline out for presentations or emails.
MS Project 2016 offers the ability to have multiple timelines, so you can have a more detailed timeline for team members, and a more broad view timeline for executives.
Additionally, if your organization uses SharePoint, you can sync your project and timeline with a SharePoint task list, providing a platform to share information as needed to all stakeholders.
Good Luck. Keep us posted on your progress.
I use either Visio or Excel to create high-level GANTT charts. MS Project will show all of the activities, but if you roll them up your chart will just show the high-level stuff as well.
Task list in MS Project could be very extensive, try with a timeline of milestones, and you can add any detail you consider important
I'm surprise you don't need to include the full schedule in the proposal, at least has an annex.
You can present a high level GANTT, (like Engineering, procurement, construction, transfer)
Agree with my colleagues here . Milestones using MS Project would provide most value. It shows the dates , key milestones, time line for your project . you can also include the Work Breakdown Structure as a Visio diagram to show what work will be done on the project and attach, as Vincent said, the detailed schedule in the Appendix.
Please login or join to reply