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How can we ensure that meetings with the project team are effective and the true scope of meetings can be given?
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We sometimes focus on holding meetings with the project team to review performance and these meetings sometimes get out of control because more issues and difficulties can arise.
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The agenda should be circulated before meeting to avoid any conflicts, and there should be some one chairing/leading the meeting to control things
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1 reply by Eduin Fernando Valdes Alvarado
May 20, 2017 9:11 AM
Eduin Fernando Valdes Alvarado
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Thanks Mudassar
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I agree with Mudassar. The meeting chairperson should send participants an agenda before the meeting. The chairperson should then stick to the agenda, and new issues that arise during the meeting should be written down for discussion at another time. The chairperson must not let the meeting get sidetracked, or it will be ineffective and a waste of everyone's time.
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1 reply by Eduin Fernando Valdes Alvarado
May 20, 2017 9:12 AM
Eduin Fernando Valdes Alvarado
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Thanks Eric
Network:1286



Exactly. If you plan to schedule a meeting, include an agenda - then stick to the agenda. If other items arise, either they deserve a different meeting, a conversation amongst a couple members, or simply an action item/takeaway.

All too often, and we've had threads around this, meetings and other individuals time is not respected. Nothing is worse then receiving an invite with no agenda. Second to that, is sending an agenda and not following it.
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1 reply by Eduin Fernando Valdes Alvarado
May 20, 2017 9:12 AM
Eduin Fernando Valdes Alvarado
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Thanks Andrew
Network:1101



May 20, 2017 3:22 AM
Replying to Mudassar Khan
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The agenda should be circulated before meeting to avoid any conflicts, and there should be some one chairing/leading the meeting to control things
Thanks Mudassar
Network:1101



May 20, 2017 5:43 AM
Replying to Eric Simms
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I agree with Mudassar. The meeting chairperson should send participants an agenda before the meeting. The chairperson should then stick to the agenda, and new issues that arise during the meeting should be written down for discussion at another time. The chairperson must not let the meeting get sidetracked, or it will be ineffective and a waste of everyone's time.
Thanks Eric
Network:1101



May 20, 2017 8:07 AM
Replying to Andrew Craig, PMP, PSM
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Exactly. If you plan to schedule a meeting, include an agenda - then stick to the agenda. If other items arise, either they deserve a different meeting, a conversation amongst a couple members, or simply an action item/takeaway.

All too often, and we've had threads around this, meetings and other individuals time is not respected. Nothing is worse then receiving an invite with no agenda. Second to that, is sending an agenda and not following it.
Thanks Andrew
Network:1123



- You should send a meeting invite without an agenda.
- Ask the team to come prepared based on the agenda so that everyone can contribute and reach closer to a conclusion
- Keep it timeboxed, collect inputs and discuss
- If topic is getting diverted, meeting organizer should break the conversation and bring it back to agenda.
- Try to be solution oriented rather than just discussing the different aspects of a problem.
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2 replies by Eduin Fernando Valdes Alvarado and Mudassar Khan
May 21, 2017 8:26 AM
Eduin Fernando Valdes Alvarado
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Thanks Sonali
May 22, 2017 1:44 AM
Mudassar Khan
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I will correct you Sonali
You should send a meeting invite with an agenda.
Network:1101



May 21, 2017 2:21 AM
Replying to Sonali Malu
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- You should send a meeting invite without an agenda.
- Ask the team to come prepared based on the agenda so that everyone can contribute and reach closer to a conclusion
- Keep it timeboxed, collect inputs and discuss
- If topic is getting diverted, meeting organizer should break the conversation and bring it back to agenda.
- Try to be solution oriented rather than just discussing the different aspects of a problem.
Thanks Sonali
Network:1175



May 21, 2017 2:21 AM
Replying to Sonali Malu
...
- You should send a meeting invite without an agenda.
- Ask the team to come prepared based on the agenda so that everyone can contribute and reach closer to a conclusion
- Keep it timeboxed, collect inputs and discuss
- If topic is getting diverted, meeting organizer should break the conversation and bring it back to agenda.
- Try to be solution oriented rather than just discussing the different aspects of a problem.
I will correct you Sonali
You should send a meeting invite with an agenda.
...
1 reply by Eduin Fernando Valdes Alvarado
May 22, 2017 9:32 AM
Eduin Fernando Valdes Alvarado
...
Thanks Mudassar
Network:1101



May 22, 2017 1:44 AM
Replying to Mudassar Khan
...
I will correct you Sonali
You should send a meeting invite with an agenda.
Thanks Mudassar
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