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Practice Areas: IT Project Management, IT Strategy, Portfolio Management
Does anyone have an simple and effective framework to manage a portfolio?
Network:292



I want to make help one of my clients to manage in a much efficient and effective way their IT project, by implementing IT Portfolio Management practice.
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Network:1201



This is a big question Rodrigo : )

Some things to consider.
- All PM's follow a standard practice
- Using a tool such as SharePoint with Project Online or Project Server, or Clarity, or some other PPM tool to allow each individual project to be managed under a 'single roof' for rollup reporting at the portfolio level
- Resource management to allow new projects to be slotted appropriately in accordance with resource capacity
- Use a visual to display to project roadmap, such as a kanban board approach. This will help to visualize where each project sits in the life cycle and allows for easier shifts in priority or resources
- Define KPI's and criteria for reporting
- Ensure all artifacts live in the chosen PPM tool, or an integrated document management system. Artifacts do not belong on individuals local machines.
- Enlist Knowledge Management best practices
- Define criteria and thresholds for how an item moves from production support, to an ad-hoc task, to an enhancement effort
...... there is plenty more. I'm sure others will chime in with excellent suggestions.
...
1 reply by Rodrigo Rodriguez
Aug 18, 2017 4:27 PM
Rodrigo Rodriguez
...
Thanks so much Andrew Craig!
Network:80



Andrew has some great bullets.

However, without agreement/buy-in from the leaders and the PMs to choose the approach on project governance, quality management, and roles within a project, a PMO function will be ineffective.

Maybe find one or two PMs that want to play ball with you and start some A/B testing on the current and former projects. Show the positive impact of governance and standards.
...
1 reply by Rodrigo Rodriguez
Aug 18, 2017 4:30 PM
Rodrigo Rodriguez
...
Thanks Mikel... Yes, I agree... In fact I´m seeking buy-in from the CEO, but I´ll try to get involved some PMs too
Network:292



Aug 17, 2017 7:04 PM
Replying to Andrew Craig
...
This is a big question Rodrigo : )

Some things to consider.
- All PM's follow a standard practice
- Using a tool such as SharePoint with Project Online or Project Server, or Clarity, or some other PPM tool to allow each individual project to be managed under a 'single roof' for rollup reporting at the portfolio level
- Resource management to allow new projects to be slotted appropriately in accordance with resource capacity
- Use a visual to display to project roadmap, such as a kanban board approach. This will help to visualize where each project sits in the life cycle and allows for easier shifts in priority or resources
- Define KPI's and criteria for reporting
- Ensure all artifacts live in the chosen PPM tool, or an integrated document management system. Artifacts do not belong on individuals local machines.
- Enlist Knowledge Management best practices
- Define criteria and thresholds for how an item moves from production support, to an ad-hoc task, to an enhancement effort
...... there is plenty more. I'm sure others will chime in with excellent suggestions.
Thanks so much Andrew Craig!
Network:292



Aug 18, 2017 2:49 PM
Replying to Mikel Steadman
...
Andrew has some great bullets.

However, without agreement/buy-in from the leaders and the PMs to choose the approach on project governance, quality management, and roles within a project, a PMO function will be ineffective.

Maybe find one or two PMs that want to play ball with you and start some A/B testing on the current and former projects. Show the positive impact of governance and standards.
Thanks Mikel... Yes, I agree... In fact I´m seeking buy-in from the CEO, but I´ll try to get involved some PMs too

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