Project Management Central

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Topics: New Practitioners, Strategy
Implementing PM into an organization
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My organization has very little project management structure in place. We do not have the position of a project manager. Projects are "managed" by the VP of the business unit that is implementing the change. The VPs have very little knowledge of PM methodologies. We would like to create some structure for project management or encourage use of some methodologies. Any recommendations on where to start.
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Take into account this: 1-project manager is a role. Any person can perform the role. In fact, each person in this world performs project management from the time she/he wake up to the time she/he go to bed. 2-the point is the way you do that and the degree of formality needed. The way could be PMI, GPM, IPMA or by using a process like PRINCE2. 3-implementing project management practices using a way and a degree of formality is a matter of strategy and then it must be understanding as a solution for an organizational problem. If not you will fail. 4-Project management metodologies does not exists.
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Lori -

Is there a sense of urgency and appetite for this change from the senior levels of the organization (e.g. the VPs)? Do they understand the business impacts experienced by not utilizing some basic project management discipline for "true" projects?

If not, this might be a challenging change initiative.

If they do, I'd recommend starting with some basic PM education for the VPs...

Kiron
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1 reply by Lori Lambert
Nov 01, 2017 4:39 PM
Lori Lambert
...
Yes, the directive is coming form Senior Management so the support is there. However it seems like that they are focused on the organizational structure of it, not the education as you suggest. The thought is to hire a Project Manager to create the program instead of developing the VP staff. Your thought of education is where I am at, but now convincing Management of that approach. Thank you for your thoughts.
Network:5

Nov 01, 2017 4:28 PM
Replying to Kiron Bondale
...
Lori -

Is there a sense of urgency and appetite for this change from the senior levels of the organization (e.g. the VPs)? Do they understand the business impacts experienced by not utilizing some basic project management discipline for "true" projects?

If not, this might be a challenging change initiative.

If they do, I'd recommend starting with some basic PM education for the VPs...

Kiron
Yes, the directive is coming form Senior Management so the support is there. However it seems like that they are focused on the organizational structure of it, not the education as you suggest. The thought is to hire a Project Manager to create the program instead of developing the VP staff. Your thought of education is where I am at, but now convincing Management of that approach. Thank you for your thoughts.
Network:295



Lori -

Without your leadership team having a basic understanding of project management and their role in ensuring successful projects, anyone they hire is likely to find themselves a scapegoat for failures caused by low organizational PM maturity.

If your organization has any trusted advisory partners, you might want to bring someone in for a 1/2-1 day of coaching for the leadership team on prerequisites and strategies for elevating organizational PM capability. That investment will likely pay for itself very quickly!

Kiron
Network:5007



The questions to ask them are "Do we have projects here?", then "Do we need project managers in house?", then "Do we need we want to succeed or fail at these projects?" The answer in your case is probably yes to all 3 questions. Then a business case for education and implementation of a system/methodology/framework that suits your company and maturity for PM needs to be drafted. More importantly, it needs to be signed off by the VP's. Think of it as your first Project Charter, and that charter is to formalize projects, processes, systems, training etc.
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1 reply by Lori Lambert
Nov 02, 2017 8:50 AM
Lori Lambert
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Thank you Sante. This is a great idea.
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Somebody should play project manager role , Project manager is responsible for all project management activity . Show business case project and benefit of proper project management to VP in respect to amount.
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I have implemented formal project management in several organizations and it is always challenging. However, if senior leadership is not on-board, the change is very likely to fail. As Kiron stated, leadership needs to be educated in the benefits of project management so they'll understand the benefits and support the change.
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Speaking from experience. Management needs to make it clear with all parties that change is coming for their own good. The Wild Wild West days are over with the wing it approach to managing projects. Educate management on Project Management and make sure they support whatever you do. Without solid management support you will be setup for failure. People just hate change and keep shooting themselves in the foot.
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I agree with my colleagues: management support is crucial to truly institutionalize project management in an organization.

On the other hand, we must ourselves live project management personally and professionally. Don't wait for someone else to take the lead.
Network:5

Thank you for your responses. Senior leadership does recognize the need and support is there. We have been working with a consultant but that engagement is coming to an end so it in now my responsibility to continue to move it forward. As many of you have said, education is the key. I will continue down this path.
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