Project Management Central

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Topics: Digital Project Management, IT Project Management
How do you choose a project management tool?
Here are the few parameters you must consider while choosing a project management tool for your business.

1) Requirement Analysis

Do thorough research on your requirements that what you look for? Do not just comfortable with your current requirement, project management tool is actually a long-term investment so consider your future needs too.

2) Basic features

A project management tool must include, at least, some basic minimum features such as the possibility of managing multiple projects, delegating tasks to users, a calendar or time reports.

3) Advanced features

Based on your daily work, you may need some extra features such as Gantt charts, templates, file sharing capabilities, expense management, the option to export data to Excel, a roles and permissions system or profitability reports.

3) Different roles, different needs

Depending on the type of organization and type of project to develop, the software may be required to meet the needs of a number of members involved in the project. They can be project managers, more focused on coordination, or team members, more focused on communication and the reporting of the daily work.

4) Other special needs

Sometimes you may need even a more specific tool because of the sector in which the project is developed and/or the requirements derived from the methodology to follow. In that case, look for the one that better fits your needs while taking into account the pros and cons of choosing a less widely used application.

5) Excellence in customer service

Just check it out for yourself. Look at the website for contact channels that the software vendor offers and test the customer service by sending those queries, questions or suggestions that arose during the free trial period. Thus, you will know in advance the quality of their customer support, the time to get a response and the closeness of the company to the users.

6) References

You can take a look through social networks to see if someone has already tested the software you are evaluating and trying to get other opinions on the application as a whole or about features you’re particularly interested in.

Few of the examples of the project management tool are, Leankor, Asana, Teamwork etc.
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What you listed is interesting but the key to select a tool is to take into account your project management process. The tool must support the process. If not, instead a tool, you will get a nightmare.

Agree with Sergio, be sure to have a solid process in place first, then go through the tool analysis that you've demonstrated above.

Ohlsone -

I'll double-down on Sergio's feedback - implementing a tool without consistent underlying processes will just make a broken process break faster.

A couple of other considerations are:

- Usability. Too many PM tools are purchased from the perspective of senior management (e.g. sexy dashboards) but have horrible user interfaces for the poor souls who have to enter or update data driving those dashboards.
- Integration. No PM tool is an "island" hence integration requirements and capabilities are critical to ensure you aren't doing a lot of double-data entry.
- Scalability. Does the PM tool of today support your organization as its PM capability improves?
- Ability to turn off features. Can we "dumb it down" to focus on just what we need today?


I think historical information and knowledge base of similar project can aid in selecting a more specific tool based on the needs of a project. Creation of a process improvement plan and keeping an eye on technological advance in project management tools can help to complete the process more efficiently and at a lower cost.

Agree with all parameter for choosing right project management tool. Still people are looking for technical help. Have found a list of best project management software with features, comparison, pricing and more. They provide free expert help for selecting right one for your organization.

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"We cling to our own point of view, as though everything depended on it. Yet our opinions have no permanence; like autumn and winter, they gradually pass away."

- ChuangTzu