Project Management Central

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Topics: PMI Standards, PMO
Comprehensive project management software?
Network:255



I am pretty capable with several project management software tools (MS Project, OmniPlan, Excel, etc). However, when you consider all of the documents involved in project management that require duplicate information to be re-entered, I wonder if there is a comprehensive package from which you enter information once and it generates documents (Procurement Management Plan, Scope Management Plan, Cost Management Plan, Quality Management Plan, etc) and then allows easy updating. At the moment I have a bunch of Word and Excel template files that ask for the same information in each (project name, project manager, start date, budget, etc). In my case the MS Project WBS is the master file for the project management plan and updating progress.

Does anyone know of a comprehensive package that covers the documents required to properly manage a project?
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Sharepoint.
Network:436



Yes SharePoint online is pretty effective . Create and publish draft versions , request reviews and finalize the document . Then publish a signed off PDF version after removing all the drafts.
Yes you can load all templates up there and then use them as required
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I would agree with Sante on this. SharePoint is good tool.
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From a project management perspective - we hope that we will have more than what you are looking for within a year. A new start-up is about to form and launch
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One of the best SharePoint features is their Lists. This allows you more granular control for logs and registers, than documents.

I also use SharePoint lists for product artefacts, such as requirements, work packages, test cases,...
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Patrick -

The "enter once, use many" PMIS is the Holy Grail of project management.

The challenge is that the data elements which are required by one organization would usually not be sufficient for another and nomenclature will vary between companies. Also, a PMIS needs to support the defined processes for project delivery which will vary dramatically within and between companies.

At my prior employer (a large Canadian bank), we had a project underway to move us from a combination of multiple standalone artifacts (MS Word, MS Excel, MS PowerPoint-based) AND CA PPM over to a single information repository with a user-friendly front end. When I left earlier this year, they were still in a requirements gathering/design-mode...

Kiron
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1 reply by Sante Vergini
Dec 15, 2017 1:07 AM
Sante Vergini
...
Sounds like the project isn't Agile Kiron?
Network:436



Thanks Kiron

I was holding back on relaying the similar sentiments when I read these words

" I wonder if there is a comprehensive package from which you enter information once and it generates documents (Procurement Management Plan, Scope Management Plan, Cost Management Plan, Quality Management Plan, etc) and then allows easy updating. "

It almost seems from the above that Project Management documentation is being treated as a cookie cutter approach or a widget manufacture.

It requires more Tender Loving Care and careful consideration than one size fits all .

How would you feel if your house plans said that you will be getting three bedrooms and you end up with only Two because of an error in the Project Management Software doing the copy paste from another template?
Network:12182



Dec 14, 2017 6:52 PM
Replying to Kiron Bondale
...
Patrick -

The "enter once, use many" PMIS is the Holy Grail of project management.

The challenge is that the data elements which are required by one organization would usually not be sufficient for another and nomenclature will vary between companies. Also, a PMIS needs to support the defined processes for project delivery which will vary dramatically within and between companies.

At my prior employer (a large Canadian bank), we had a project underway to move us from a combination of multiple standalone artifacts (MS Word, MS Excel, MS PowerPoint-based) AND CA PPM over to a single information repository with a user-friendly front end. When I left earlier this year, they were still in a requirements gathering/design-mode...

Kiron
Sounds like the project isn't Agile Kiron?
...
1 reply by Kiron Bondale
Dec 15, 2017 8:31 AM
Kiron Bondale
...
Funny enough, they had tried to structure it that way, but they didn't invest enough effort upfront in ensuring there was alignment in vision/end state. That resulted in the first few sprints looking like a random walk. They also committed the common mistake of picking a preferred technology stack too early...

Kiron
Network:885



Dec 15, 2017 1:07 AM
Replying to Sante Vergini
...
Sounds like the project isn't Agile Kiron?
Funny enough, they had tried to structure it that way, but they didn't invest enough effort upfront in ensuring there was alignment in vision/end state. That resulted in the first few sprints looking like a random walk. They also committed the common mistake of picking a preferred technology stack too early...

Kiron

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