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How to handle delay in document approval?



It's a real challenge to get deliverables shared with reviewers, reworked, approved by clients and get it base-lined. The functional managers have their own priorities, so they will wait for the last minute for sending the document. I think the best way is to prepare a RACI matrix, so they are aware up front of their responsibilities. My goal is not to delay the project to work on the review comments. What is your opinion?
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With multiple stakeholders and department this is a real challenge people are busy with their work, while planning they will give estimate and promise .etc when time comes they will not have time.

Send approval mail and one remainder , after that project delayed x days until they reply putting people on spot/ ball to their court making it visible to entire world is what seems to be working these days. We are on buisness time is money...

If they compromise on quality they will be accountable.
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1 reply by Anish Abraham
Feb 01, 2018 1:24 PM
Anish Abraham
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Thanks Rajasekar for your insight on this.



Feb 01, 2018 12:57 PM
Replying to S Rajasekar
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With multiple stakeholders and department this is a real challenge people are busy with their work, while planning they will give estimate and promise .etc when time comes they will not have time.

Send approval mail and one remainder , after that project delayed x days until they reply putting people on spot/ ball to their court making it visible to entire world is what seems to be working these days. We are on buisness time is money...

If they compromise on quality they will be accountable.
Thanks Rajasekar for your insight on this.



Feb 01, 2018 11:03 AM
Replying to Anish Abraham
...
Thanks for your feedback, Sante.
Adding document approvals to Assumption Log may be useful, since it helps to foresee potential risks and issues.
Yes, and it also makes it more likely that the person will sign and not delay because they know it was an assumption that they sign on time. Presumably all stakeholders have agreed to the project documentation, including the assumption log. Now some may not agree to an assumption to sign on time, especially the person signing, but that doesn't matter. If you make it part of that log, and it is required, then even if they don't sign on time, you should not accountable for that delay.
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1 reply by Anish Abraham
Feb 01, 2018 6:50 PM
Anish Abraham
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Good insight, Sante. I appreciate your feedback.



Feb 01, 2018 5:27 PM
Replying to Sante Vergini
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Yes, and it also makes it more likely that the person will sign and not delay because they know it was an assumption that they sign on time. Presumably all stakeholders have agreed to the project documentation, including the assumption log. Now some may not agree to an assumption to sign on time, especially the person signing, but that doesn't matter. If you make it part of that log, and it is required, then even if they don't sign on time, you should not accountable for that delay.
Good insight, Sante. I appreciate your feedback.
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