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Topics: Government, Innovation
What project management software works best in higher education settings?
Network:2

Hi All,

I am entering a Project Manager role at The John Glenn College of Public Affairs at The Ohio State University. I will be working with faculty and staff to launch the College's first online master's degree program (Master's in Public Administration and Leadership).

I have used SmartSheets for minor projects here and there, but am not entirely sold on its functionality.

Do you have any recommendations for project management software in a higher education setting? I am looking for something intuitive, easy to learn, and dynamic.

Thanks!
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Network:746



Hi Brittany,

First and foremost congratulations. the most important in any project management tool is that is works for you and your team, keeps you organized and on track. I found an article that mentions a few options, check it out.

The article below does not reflect opinion of the writer:

http://collegewebeditor.com/blog/index.php...-professionals/
...
1 reply by Brittany Miller
Feb 02, 2018 10:59 AM
Brittany Miller
...
Hi Rodion,

Thank you - exciting times! Good read for higher education tools as well. Thanks for sharing.
Network:14380



Have you tried Asana Brittany?
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1 reply by Brittany Miller
Feb 02, 2018 10:58 AM
Brittany Miller
...
Hi Sante,

I have not tried Asana, but Asana appears in the top tools mentioned in Rodion's link. I will give this a look.

Do you use Asana? What do you like about it? What would you improve?
Network:1669



The software must support the process. If not, you are acquiring a nightmare. I was in your position in some Universities.
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1 reply by Brittany Miller
Feb 02, 2018 11:00 AM
Brittany Miller
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Hi Sergio,

Absolutely. We are a small, collaborative college (faculty of ~25 staff of about ~35). I am excited to try out different approaches to figure out what works best.
Network:2

Feb 01, 2018 10:30 PM
Replying to Sante Vergini
...
Have you tried Asana Brittany?
Hi Sante,

I have not tried Asana, but Asana appears in the top tools mentioned in Rodion's link. I will give this a look.

Do you use Asana? What do you like about it? What would you improve?
...
1 reply by Sante Vergini
Feb 02, 2018 5:37 PM
Sante Vergini
...
I used it quite some time ago, but heard it got a lot better since then. I would be interested what you think of the current version once you use it a little.
Network:2

Feb 01, 2018 11:33 AM
Replying to Rodion Rogov
...
Hi Brittany,

First and foremost congratulations. the most important in any project management tool is that is works for you and your team, keeps you organized and on track. I found an article that mentions a few options, check it out.

The article below does not reflect opinion of the writer:

http://collegewebeditor.com/blog/index.php...-professionals/
Hi Rodion,

Thank you - exciting times! Good read for higher education tools as well. Thanks for sharing.
Network:2

Feb 02, 2018 5:32 AM
Replying to Sergio Luis Conte
...
The software must support the process. If not, you are acquiring a nightmare. I was in your position in some Universities.
Hi Sergio,

Absolutely. We are a small, collaborative college (faculty of ~25 staff of about ~35). I am excited to try out different approaches to figure out what works best.
Network:279



Just curious if you've investigated Mind Mapping Software; such as MindView by matchwareYou can check it out at https://www.matchware.com/mind-mapping-software and download a free trial version.
Network:604



Hi, Brittany - and congratulations! The blog Rodion shared had good pointers. At our college, the only project management software used at a department level is Basecamp which is used by Institutional Advancement. It is useful to them because of the easy collaboration with those external to the college and the ability to share files and track updates.

For the projects I have worked on at this college (most recently our QEP Implementation for the SACS accreditation), there has been no standard tool that was used - not even something basic like the use of Sharepoint for document sharing. What I really mean is that even though some tools were available, team members (who were from the other schools as well as administration) were disinclined to use them with any regularity. I found using what I know to generate the reports I needed worked best. Therefore I used MS Project for myself and also introduced the collaborative tool of Trello (somewhat similar to Asana) for team communications and document sharing.

Our institution is moving towards Office365 (and I think several higher ed institutions are because it offers a great selection of tools) and in that suite you'll find some useful things such as Teams (seems similar to Basecamp) and Planner (seems similar to Trello) and more. The great thing about Office365 is that everyone has access and it is relatively intuitive (and there are tutorials available). And it is easy to transfer information from one platform to another - particularly calendar items.

If you are going to need to track team member effort along with expenses, you'll probably need something more along the lines of MS Project, even if it is only you inputting information. Or if you are going to have to track tasks along paths that will be changing you'll need something like MS Project because the others do not handle networked tasks well. Many of the collaborative tools also will not support any kind of financial or work effort reports; you'll have to do that manually.

I think the questions you need to think about are:
- How many of your team members will need to report effort and how often
- What kind of reports do you need to present, and to whom will you be presenting them
- How much of what you will be doing for this project either has a similar predecessor (another college that launched an online program) or that you'll be doing again in the next few years (another degree program or the undergrad program).
Those answers might help you guide your search for the best tool. Stay in touch - I'd like to hear what works for you!
Network:14380



Feb 02, 2018 10:58 AM
Replying to Brittany Miller
...
Hi Sante,

I have not tried Asana, but Asana appears in the top tools mentioned in Rodion's link. I will give this a look.

Do you use Asana? What do you like about it? What would you improve?
I used it quite some time ago, but heard it got a lot better since then. I would be interested what you think of the current version once you use it a little.

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