Project Management Central

Please login or join to subscribe to this thread

Topics: Agile, Change Management
How to minimize Scope Creep (Changes) in the Project, constraint to strict timelines and Budget.
Network:20



Installation of Process Plant, addition to Machinery, Civil Construction, MEP/HVAC Works, Genset/ Chiller etc. are the part of the Program.
Sort By:
Network:1977



Emphasis on planning efforts with effective, open communication channels with stakeholders. Clarify the vision, mission, and intent of the initiative to then step them through on what needs to happen to deliver on that. Offer guidance and recommendations as the project progresses.
...
1 reply by Ali Abbas
Feb 02, 2018 7:19 AM
Ali Abbas
...
Thanks!
Network:1589



Some good advice from Andrew.

Get your sign-off on the project scope and budget.

Work with the Finance department to monitor the approved budget and report any new incurred expenses outside of the budget that are required for the project. You need to report the variances on your status report to keep management in the loop and watch for a pattern if the cost keeps going up.

Monitoring the budget should help you minimize Scope Creep because additional scope = aditional $$$$$ in the budget and expands the timeline most of the time.
...
1 reply by Ali Abbas
Feb 02, 2018 7:19 AM
Ali Abbas
...
Thanks!
Network:20



Feb 02, 2018 6:40 AM
Replying to Drake Settsu
...
Some good advice from Andrew.

Get your sign-off on the project scope and budget.

Work with the Finance department to monitor the approved budget and report any new incurred expenses outside of the budget that are required for the project. You need to report the variances on your status report to keep management in the loop and watch for a pattern if the cost keeps going up.

Monitoring the budget should help you minimize Scope Creep because additional scope = aditional $$$$$ in the budget and expands the timeline most of the time.
Thanks!
Network:20



Feb 02, 2018 6:15 AM
Replying to Andrew Craig
...
Emphasis on planning efforts with effective, open communication channels with stakeholders. Clarify the vision, mission, and intent of the initiative to then step them through on what needs to happen to deliver on that. Offer guidance and recommendations as the project progresses.
Thanks!
Network:1102



Create a WBS and make sure scope exclusions are thoroughly explored and confirmed with the client. Also log all scope assumptions and validate those with the client.

Kiron
Network:106861



Ali,

With the project description you sure have a schedule. Have each an every change put in the schedule, show the impact in cost and time. Get the client to validate each change with the identified impacts.
That should get the communication clear with your client, possibly reduce accepted changes.
Network:33



Projects and companies are dynamic. If the company needs a major change - take it back to the contract - we must get the funding to match the work. The WBS will have to be able to take the adjustment and the company must recognize that with large change comes uncertainty and often in unexpected places. Pick the right things to measure and measure them daily gently keeping everything on track. If the company won't fund it once again make your strongest case - tell what will happen and what won't happen. Bad news doesn't get better with age. Your decision needs to be I will do my very best with the given tools, If I can't give a quality product, It is better for me to walk away and let someone else have this project. (Chances are that they'll see the error of their ways and do it right or they'll end up with a failed - or worse half failed project disconnected from the organization in key areas, incapable of fulfilling its value proposition)
Network:14358



In addition to all these great comments, fully understand the Monitoring and Controlling process group in the PMBOK. This will give you the tools, techniques and processes to minimize scope creep.

Please login or join to reply

Content ID:
ADVERTISEMENTS

"Either he's dead or my watch has stopped."

- Groucho Marx

ADVERTISEMENT

Sponsors