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Common Mistakes That Project Manager Needs To Avoid?
Network:19135



Common Mistakes That Project Manager Need To Avoid That Even a Senior Manager Can Learn From – What Order To Place Attendees On An Invite?

As a Project Manager or Business Manager or a Process Manager. Sending an invites is part of the role. It’s a no brainer. It’s not even listed in the job description.
Sending an invite to attendees. What could be so complicated?
Well.
Alphabetic order seems to be reasonable. Until a high level stakeholder complains to your manager of why he was placed after someone else with lower title.
Sending an invite based on the highest title order. That seems a good way. Until you have to figure out who to enter first if there is more than one person with the same title. Do you place the name based on alphabetical order or on the years in service?
How about - you discovered that the Senior SME is not returning your calls because he/she was offended when you placed his/her name at the end of the invite list. When he/she was always been placed first.
Don’t forget about your boss. When the performance review time comes and you get a below stellar evaluation. Remembering that you might have entered him/her not in proper order on an invite would be a little too late.
As a Project Manager it is your job to communicate with your boss and other stakeholders to get a feel of what order the attendees need to be placed on an invite.

Do you have a common mistake that a Project Managers Makes?
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Hmm, I think a little about this but not a ton. I guess I think about it more when my emails are to a small group of people instead of a large group. Have you had people give you feedback on their place on an invite?
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1 reply by Igor Zdorovyak
May 03, 2018 9:59 PM
Igor Zdorovyak
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Hi Michael,

During my research folks were saying this about some of their stakeholders whether is working on a $10,000 project or a $100 Million program.
Network:1641



I have never given any thought to the order people are listed on meeting invite. I think there is more to a situation if a person has an issue with this.
Network:16218



It seems petty but I had a situation once where the stakeholder made a comment why was he always down the bottom of the list, as his name began with "Z", and after that I placed him at the top. People do have their little idiosyncrasies.
Network:1708



Igor -

If stakeholders are concerned about their order of appearance in an e-mail invitation the organization has some pretty big cultural issues to address!

A more common mistake PMs make is to make assumptions and not question their assumptions.

Kiron
Network:950



If the meeting is to a large set of invitees (more than 30), I end up sending it to all in a random order. Nobody has time to sift through and see where their name is.

If it is to a smaller group, I try and follow the project org structure (CXOs Sponsors VPs PMs Architects Project Teams). I list the customer roles first and then my project team roles.

Of course, at the start, I just send the invitation to my counterpart in the customer organisation and then I see how s/he sequences the names in the forwarded invitation.
Network:20457



In my job it's pretty easy.
1.Rank (within rank it's established seniority)
2. Appointment.
3. If the invites are based on appointment titles and not the name, than it is the seniority of Headquarters.
Network:19135



Mar 09, 2018 2:50 PM
Replying to Michael Perdunn
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Hmm, I think a little about this but not a ton. I guess I think about it more when my emails are to a small group of people instead of a large group. Have you had people give you feedback on their place on an invite?
Hi Michael,

During my research folks were saying this about some of their stakeholders whether is working on a $10,000 project or a $100 Million program.
Network:19135



Thank you all for all the feedback.
Network:2045



I have never ever given any thought about the order of invitee names for a meeting. I just select the players in no particular order. I just make sure that I don't miss anyone who should be attending the meeting.

If a person is that hung up on title or rank they need to go back to preschool and grow up.
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1 reply by Suzi MS
Nov 29, 2019 3:28 PM
Suzi MS
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Absolutely respect your last statement Drake! Yes, agreed completely with you.
Hi Igor, I don’t feel it’s even worth the effort to be blunt it’s just petty, I group this as energy wasters unless it can be shifted to some sort of solar panel to my workplace then its completely a different matter al together :-)
I have came across some people who make it a big fuss, definitely worth to point out, thank you!
Network:7704



I follow seniority in position, I lived and worked in different places and cultures, and I learned to be respectful regardless of the culture that I am operating in.

One mistake with a Japanese manager was enough for me to remember the lesson for good.
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