Project Management Administrator with Specialization in IT)
Summary of Tasks:
o Sectorial experience with Chief Executive in various operations pertaining to administration and Management, e.g. Finance and Estate, HR, Planning and implementation, Sales and Contracting.
o Understanding the needs of stakeholders.
o Planning what needs to be done, when, by whom, and to what standards.
o Building and motivating the team.
o Coordinating the work of different Departments.
o Monitoring work being done.
o Delivering successful results.
o Evaluation. Assessments and implementation of strategies.
o Excellent Experience in organizational hierarchy as intermediary between High ups and Lower administrative machinery.
o Solid experience in computer accessories, follow up with software solution, clearance and documentation.
o Solid experience in Forecasting, Assigning Targets and implementations.
o Expertise in forecasting product Impact in multi-level customer-classes based upon cost and coverage time factors.
o Sound experience in Creating, Monitoring and Operating of Team-based ground-level marketing campaigns.
o Expert at operation optimisation with scheduled and unscheduled events.
o Excellent planner, implementer and executer of hot & cold projects.
o Team player and leader; having people skills.


As Administrative Executive Duties:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
Proven experience as an administrative assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Expert at time-management. On-mission for excellence & success.
Multilingual (Expert – English, Expert – Subcontinent Languages and Arabic Typist).

As Company Secretary Duties:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes, emails and mails.
eFile/File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Attend meetings in order to record minutes.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Manage and maintain executives' schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Set up and oversee administrative policies and procedures for offices and/or organizations.
Supervise and train other clerical staff.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Interpret administrative and operating policies and procedures for employees.
Sept 2011 to July 2012
AIB (Abdallah Ibrahim Albaranawi) HR Consultant
http://www.aib.com.sa
Consultative experience with Chief Executive in various operations pertaining to HR, administration & Management.
o Evaluation. Assessments and implementation of HR strategies.
o Excellent Experience in organizational hierarchy as intermediary between High ups and Lower administrative machinery.
o Solid experience in Forecasting, Assigning Targets and implementations.
o Expertise in forecasting product Impact in multi-level customer-classes based upon cost and coverage time factors.
o Planning what needs to be done, when, by whom, and to what standards.
o Building and motivating the team.
o Coordinating the work of different Departments.
o Monitoring work being done.
o Delivering successful results.
o
o Sound experience in Creating, Monitoring and Operating of Team-based ground-level marketing campaigns.
o Expert at operation optimization with scheduled and unscheduled events.
o Excellent planner, implementer and executer of hot & cold projects.
o Team player and leader; having people skills.
o Conducts weekly meetings with respective business units.
o Consults with line management, providing HR guidance when appropriate.
o Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.
o Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations.
o Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required.
o Visa processing on multi-layer national and international frequent visits of embassies for the purpose of processing visas of different profession specially south Asian Region and east Asian region.
o Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).
o Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.


Jan 2004 to June 2012
HR Admin Assistant in Malik Adnan Enterprises Overseas Recruitment
http://www.ame.org.pk

o Provides HR policy guidance and interpretation.
o Develops contract terms for new hires, promotions and transfers.
o Assists international employees with expatriate assignments and related HR matters.
o Provides guidance and input on business unit restructures, workforce planning and succession planning.
o Identifies training needs for business units and individual executive coaching needs.
o Participates in evaluation and monitoring of training programs to ensure success. Follows up to ensure training objectives are met.
o Competencies
o Business Acumen.
o Communication.
o Consultation.
o Ethical Practice.
o Global & Cultural Awareness.
o HR Expertise.
o Relationship Management Answer and direct phone calls
o Organize and schedule appointments
o Plan meetings and take detailed minutes
o Write and distribute email, correspondence memos, letters, faxes and forms
o Assist in the preparation of regularly scheduled reports
o Develop and maintain a filing system
o Update and maintain office policies and procedures
o Order office supplies and research new deals and suppliers
o Maintain contact lists
o Book travel arrangements
o Submit and reconcile expense reports
o Provide general support to visitors
o Act as the point of contact for internal and external clients

Skills
o Experienced for all kind of Win operating systems win98, 2000, Millenm, Vista, Win7,Server 03 & 08
o SQL SERVEER 2008 R2, 20012 R2
o MikroTec Server
o Cisco Small Business and Enterprise Router
o Clouding
o Email Server Mail Enable, webmail server etc.
o ERP Logix
o Parallel Plesk
o Printer Server
o Ms Office 97, 2000, 2003, 2007, 2010, 2013, 2016.
o Active Directory, Active Directory back up in Domain Networking, Additional domain, child Domain, Group Policies, Server 2003,2008, ISA server 2006, 2010, FTP server, DHCP Server, Terminal services, VPN, DNS.

Supervising-Ongoing Contracts in Kingdom of Saudi Arabia:
(a)Commercial Registration
(b) Tendering
© Prequalification
(d) Bidding
o Suspension bridges in Riyadh and All Major Cities of Saudi Arabia including (Holly Projects of Makkah Almoazamah) Agreement No. 304
o Roads in Madinah Almanawarh and Tabuk and Taif Region.
o King Fahad Road Riyadh Maintenance Project
o Sharea Almaadher Riyadh
o Thakhasusi Road Bridge Contract in Front of Hyper Panda Main Makkah Road Riyadh.
o Almozahemya Road Maintenance Contracts
o Dhulum Contract Agreement No. 303
o Dharan Aljanoob Agreement No.807
o Wadi Bin Hashbal
o Wadi Sulai Riyadh

Supervising-Overseas Projects

o Rehabilitation of the Vlora River Road, Project:” Works Contract for Construction of road Vlora Bypass – Peshkëpi – Gjorm,in Vlora Region”
o ALBANIAN RESULT BASED ROAD MAINTENANCE PROJECT
o Loan Number: 84 890 IBRD -project P132982
o Contract Title: Output and performance -Based Road Contract for:
o Contract A: North of Albania-Kukes Roads in Shkoder & Regions
o Contract B: Central / North East Roads in Tirana & Regions Dibra
o Contract C: Central / South East Road in Fier, Elbasan and Korea Regions
o Contract D: South of Albania Roads in Gjirokastra, Vlora & Regions