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Dr. Andrew Makar is an IT program manager and is the author of the Microsoft Project Made Easy series. For more project management advice, visit the website TacticalProjectManagement.com.
Project managers have hundreds of choices when it comes to open-source content management systems that can share files, post news, host newsletters, and manage communications across the project team. Best of all they’re free. But you do have to spend some time to find one that best suits your needs.
The purpose of a communication plan is to identify the stakeholders’ roles and responsibilities in the review, approval and distribution of project information. A key step in developing a communication plan is not only deciding what information to share but also how to disseminate the information. Projects often rely on file servers, email and websites to communicate project information.
Project artifacts including the project charter, risk log, contact list, and project schedules are found on file servers and websites all throughout a company’s internal network. Customer-facing information can be shared by posting information to an external website or the latest executive presentation may be posted to an internal project website. Effective projects leverage tools that make project information accessible from any desktop.
During the mid-90s, a website designer would typically be responsible for developing a team website to share project information. The project manager would send the files to the web designer and the designer would incorporate the content into the website. A …
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