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Elizabeth is a freelance writer and project manager living and working in London. She runs The Otobos Group, a project communications consultancy specializing in project management.
It can be onerous, but there are three good reasons to produce project documentation: clarification, concentration and confirmation. In part two of a series on managing project paperwork, a primer on the essential practice of document sign-off.
This is the second article in a two-part series on managing project paperwork.
Documentation is one of the onerous jobs of a project manager. No, compiling initiation documents, plans, product descriptions, roles and responsibilities, and the other countless pieces of paperwork that form part of your project dossier isn’t the most exciting part of managing a project to success. However, documentation is essential as it helps turn the nebulous ideas of your project sponsor into a fully-fledged, well-understood, tangible project.
There are three reasons to produce project documentation: clarification, concentration and confirmation.
1. Clarification: the act of writing things down prompts you to clarify vague ideas.
While it might not guarantee that everyone involved in the project has an identical understanding of the aims and objectives, scope, plan and assumptions, it will go a long way to helping everyone start off on the right foot. The act of creating these documents with input from critical stakeholders facilitates the discussion of what everyone is expecting from the project.
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