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How to Cope With a Heavy Workload
Bob Weinstein is a journalist who covers technology, project management, the workplace and career development.
Cost cutting has ascended to a bottom-line priority in organizations throughout the nation. During recessions, workers at all levels are being asked to do more with less. That could mean either fewer bodies to do the work, insufficient supplies or outmoded technology--or all of the above.
One thing is certain: Get used to the idea that you’ll have to deal with heavier workloads throughout 2009, and possibly well into 2010. In organizing, staffing and implementing projects, project managers have been trained how to prioritize and plan. During cost-cutting periods, prioritizing, budgeting and planning skills have to be honed to razor sharpness. The prioritizing and planning process is difficult under normal conditions, and doubly hard when faced with heavy workloads. Here are a few tips that can simplify the tedious process.
Planning and prioritizing should never be a random process, but instead should be an ongoing, disciplined one, especially when faced with constant deadlines and pressure from stakeholders, managers and vendors. This is when constant communication is critical. PMs can’t assume that tasks are being performed; they must know, see and hear about tangible results from team members. Ideally, there ought to be more one-on-one meetings with each team member once a week in order to be up to the minute on project details. Inevitably, …
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