To get the focus you need, try replacing multitasking with unitasking.
Multitasking is a fact of life on projects. And it does help you manage complex, non-linear tasks, stay on top of “moving targets,” and handle requests that come in at random. But recognize the impact multitasking has on your performance: your actions become fragmented, your thinking is interrupted, you make hasty decisions.
To get the focus you need, try replacing multitasking with unitasking, advises Joelle Jay, author of The Inner Edge: The 10 Practices of Personal Leadership. Doing one thing at a time — even for a short time — improves concentration, calms you down, and allows you to get more done in less time. Considering that on average only about 3 minutes out of every hour are used with maximum focus, you can improve your “concentration rate” in just five minutes at a time. Then 15. Then 20.
You don’t have to unitask all the time, just when it counts: strategizing, visioning, goal-setting, brainstorming, planning, and having one-on-one conversations. These kinds of activities benefit from unitasking. Unitasking communicates a respect for the people and processes that deserve your full attention. As much as you possibly can, practice doing one thing at a time. Set the time aside, focus, concentrate, and you’ll get your tasks