Document Mayhem

  ProjectsAtWork  

Are piles of project documents getting in the way of your project rather than supporting it? A big challenge project managers face is the sheer volume of project information, and the need to share it among all stakeholders. Project team members must be able to instantly access the content in documents quickly and easily, without wading through content that’s irrelevant to their jobs.

Most project organizations do not have a document strategy in place for consolidating information and moving project documents among project stakeholders. As a result, the poorly managed project documents produce the following symptoms:

   > Lack of Visibility: Project managers and stakeholders have an unclear picture of project statuses and all related work. Project documents are treated as self-contained islands of information that do not exchange information between one another. Moreover, these documents result in redundancy of information contributing to the lack of visibility.

   > Weak Security: Poor security measures are in place with no business rules and workflows to treat sensitive documents. This can result in critical project information ending up in the wrong hands and ultimately derailing a project’s objectives.

   > Loss of Data: Many project management organizations do not have the processes and ability to store …

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