Methods to Stop Meeting Madness (Part 3): Why You Need Process Agendas
Dan leads the Project Management Office of The Medical University of South Carolina's Office of the CIO. He also owns PM One, LLC (www.pmone.net), a leading project management training company serving the Southeast USA. Dan is a certified Project Management Professional (PMP), a Certified Professional in Healthcare Information and Management Systems (CPHIMS), and a HIMSS Fellow (FHIMSS).
Welcome to the third (and final) installment of this three-article series on the importance of appropriate meeting facilitation.
In our first article, we discussed the need for strong meeting facilitation and a set of tools that every PM should have in their tool belt. We then moved on in Part 2 to talk about the four major types of agendas required for the four major groupings of project meetings.
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Meeting Type |
Agenda Type |
|
Check-ins / Daily Stand-ups |
No agenda |
|
Recurring, tactical meetings |
Progressive agenda |
|
Outcomes based meetings |
Method agenda |
|
Strategic, problem solving, complex |
Adaptive agenda |
Just like you have flexibility with when and why you use certain facilitation tools, you can also use an adaptive agenda in situations where you are creating a single outcome (remember, outcome meetings are those where you can follow a defined methodology/recipe to create a desired outcome, such as risk identification, risk prioritization, lessons learned, etc.). Normally, outcomes meetings do not require a great deal of adaptation as there are proven, step-by-…
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"This planet has - or rather had - a problem, which was this: most of the people living on it were unhappy for pretty much of the time. Many solutions were suggested for this problem, but most of these were largely concerned with the movements of small green pieces of paper, which is odd because on the whole it wasn't the small green pieces of paper that were unhappy." - Douglas Adams |
