Methods to Stop Meeting Madness (Part 3): Why You Need Process Agendas
Dan leads the Project Management Office of The Medical University of South Carolina's Office of the CIO. He also owns PM One, LLC (www.pmone.net), a leading project management training company serving the Southeast USA. Dan is a certified Project Management Professional (PMP), a Certified Professional in Healthcare Information and Management Systems (CPHIMS), and a HIMSS Fellow (FHIMSS).
Welcome to the third (and final) installment of this three-article series on the importance of appropriate meeting facilitation.
In our first article, we discussed the need for strong meeting facilitation and a set of tools that every PM should have in their tool belt. We then moved on in Part 2 to talk about the four major types of agendas required for the four major groupings of project meetings.
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Meeting Type |
Agenda Type |
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Check-ins / Daily Stand-ups |
No agenda |
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Recurring, tactical meetings |
Progressive agenda |
|
Outcomes based meetings |
Method agenda |
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Strategic, problem solving, complex |
Adaptive agenda |
Just like you have flexibility with when and why you use certain facilitation tools, you can also use an adaptive agenda in situations where you are creating a single outcome (remember, outcome meetings are those where you can follow a defined methodology/recipe to create a desired outcome, such as risk identification, risk prioritization, lessons learned, etc.). Normally, outcomes meetings do not require a great deal of adaptation as there are proven, step-by-…
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"Let us be thankful for fools. But for them the rest of us could not succeed." - Mark Twain |
