Project Management

You’re Probably Using Your PM Software Wrong

Andy Jordan is President of Roffensian Consulting S.A., a Roatan, Honduras-based management consulting firm with a comprehensive project management practice. Andy always appreciates feedback and discussion on the issues raised in his articles and can be reached at [email protected] Andy's new book Risk Management for Project Driven Organizations is now available.

Project managers use a lot of software. The current generation of project portfolio management (PPM) solutions—and the emerging related strategic portfolio management (SPM) suites—are at the heart of that, but traditional project management tools (both legacy and new) continue to command significant market share. Work management solutions geared for agile and similar approaches have also seen a significant amount of growth.

Then of course the pandemic saw an explosion of collaboration and workforce management platforms. Add in the reporting and business intelligence platforms and tools, and you have a multitude of applications that PMs and teams have to interact with. And that’s before we start talking about integrations with everything from finance to HR systems. (And I’m going to ignore spreadsheets, because that’s what project managers and teams should do!)

Many of those tools have evolved in recent years, adding greater automation, more features and functionality, and better integrations and workflows. But most aren’t new—they’ve been around for a while (decades in some cases). Yet a lot of project management and project administration remains largely manual—people entering data into one or more of the tools, people trying to query databases for the right information, and people analyzing technology outputs to …

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