Project Management

Eye on the Workforce

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Workforce management is a key part of project success, but project managers often find it difficult to get trustworthy information on what really works. From interpersonal interactions to big workforce issues we'll look the latest research and proven techniques to find the most effective solutions for your projects.

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Emerging Market Ranking Informs Offshoring Decisions

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If you are involved in outsourcing/offshoring, how much do you know about which countries provide the most return for the investment? PricewarehouseCoopers has for the first time created a report that ranks countries in risk-adjusted returns. So here’s a partial list for you, How do they rank for risk-adjusted returns in the services sector?
  • U.A.E. (United Arab Emirates)
  • Kazakhstan
  • China
  • India
Really, think it out. Which do you think is the top-ranked country? Which is the lowest ranked country on PricewarehouseCoopers’ list? It matters if even if you are using a company that has made investments in these countries. You want to know if they have made good location decisions or bad location decisions for one thing.
 
The correct answer is…they are already correctly ranked! I chose these from the top twenty list created by PricewarehouseCoopers. They are ranked respectively 1, 9, 14, and 18. Surprised? Then make sure you are up-to-date on your emerging market research before you make any important offshoring decisions.
Posted on: February 29, 2008 01:21 PM | Permalink | Comments (0)

Overworked Employees - Not Your Worst Problem

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In my last post, the problem of having workers who have too little to do was described as a worse problem than those who feel they are overworked. How can that be, adding the fact that there are fewer bored workers than overworked workers? In the Sirota study, workers who felt they were overworked were indeed frustrated, but they felt about the same at workers who have “about the right amount of work” when it came to
  • Job Satisfaction
  • Finding the job challenging
  • Employing good use of their skills and abilities
  • Having pride in their employers
  • Feeling of personal accomplishment
  • Being encouraged to be innovative
  • Feeling important to the company
These are all important factors to getting employees in performing at the top of their game. That’s what you want! It’s the bored workers who report low agreement on these factors. The bored workers, then, cannot attain that top commitment and performance. They might not even work hard to solve their problems.
 
I hear you thinking, “So my whining overworked project workforce is not that big a deal!” Well, I wouldn’t go that far. You need to deal with that problem. What we learn from the study is that you should identify and resolve the issues with the underworked (bored) workers first.
Posted on: February 24, 2008 09:36 AM | Permalink | Comments (0)

Surprising Question Reveals Project Problems

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Being a project manager is easier if you are able to spot potential workforce performance trouble before it begins. The answer to a surprising question can help you identify potential negative consequences.
 
Which of the following is worse for your project?
  • Workers who are overworked
  • Workers who are bored
  • Workers who are getting a feeling of accomplishment from their jobs
Interesting question, isn’t it? Turns out that a recent study by Sirota showed one of these criteria tells you which workers are probably involved in work that is a bad fit or where the process is poorly designed. Your project would suffer if either one of these situations existed. Those in jobs with bad fit or poor design have far lower job satisfaction, sense of accomplishment and pride in their employers compared to all other workers. They innovate less. They do not perform well and can bring their coworkers and team down with them.
 
Look for boredom – that is, workers reporting "too little work” – as your signal that negative consequences are likely from bad job fit and/or poorly defined work processes. You may have thought those who feel “overworked” are the ones that signal the major problem for a project. Not exactly, but more on that in my next post.
Posted on: February 22, 2008 09:52 AM | Permalink | Comments (0)

Start Your Coaching Intervention Right

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OK, following up from the last post…you can’t boil the worker in oil and you can’t “take over” responsibility for the task without wasting your time. So what should you do?
 
Be clear about the outcome you desire or what you are trying to improve. Then see what the worker needs to get it done. Unless you do this, no matter what you do will make the situation worse.
 
In our case of the intermediate deliverable, for example, you would make sure the worker knows that you need the template for the deliverable completed such that each section has all major points covered, using well-organized paragraphs were appropriate. You would explain that it will be reviewed by you first in preparation for submission to stakeholders, who will look on it to gauge their trust inn your team. You expect to make only minor corrections in the limited deliverable review time you have. You would make it clear that the draft document is due to you by noon of the specified date.
 
Now that you have the scope and quality defined pretty well, you would ask what additional help or guidance the worker needs. Aha! The worker requests an examplar document that was used previously. You can supply that! The worker wants to be able to request assistance in a particularly difficult portion of the template. You have just the expert in mind.
 
Look at the advantages of this method:
  • The worker plans ahead, identifies issues/weaknesses and gets your guidance in advance
  • You do not have to spend all your time managing every detail, as the worker self-directs the completion of the deliverable
That's the wasy to start out a coaching intervention.
Posted on: February 18, 2008 09:31 PM | Permalink | Comments (0)

Blowing the Coaching Moment

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I was recently reminded how coaching is the universal immediate performance-improving technique. It is so good that it does not have to be executed perfectly to be effective. Yet there is one way you can blow it, no matter what your intentions.
 
Let’s say you are looking for an experienced individual to turn in an intermediate deliverable on time, but the individual has surprisingly failed to do this on more than one occasion recently. You are sick of getting burned because this deliverable is awaited by a number high-level leaders who – you are pretty sure of this – use it as a measure of your effectiveness. What’s your immediate reaction? It may be boiling in oil, but let’s go with you begin to manage the details of the task, closely controlling the individual’s work and reviewing in detail multiple drafts.
 
That would be blowing it. This approach is too tyrannical and lends itself to misinterpretation of your intentions. The experienced individual will not understand or accept the new low trust and low expectations in the relationship. To make matters worse, you miss a chance to help the worker to self-direct so that you can leave work early for once.
 
Think about a better way and in the next post, I’ll describe a better approach to a coaching solution.
Posted on: February 17, 2008 09:46 PM | Permalink | Comments (0)
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