How to deal with short deadline while managing a project?
Mahalmadane TouréEngineer| National Headquarters of Geology and Mines of Mali (Bamako)Mali
I know it's better to plan a suitable schedule before to start a project but it may come that things don't go as planned so what to do in this case? Saving Changes...
We all go through that, I would run an analysis and gather my team and work around that either by crashing, fast tracking or a combination of both keeping in mind the cost I am adding and the risk as well.
Lessons learned:
1. The team, SME and sponsor must be involved in this decision. Saving Changes...
I mentioned the team first, I guess for a certain purpose.
During the analysis meeting with the team make sure you hear everyone from their points of view.
Everyone has valid points.
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1 reply by Mahalmadane Touré
May 26, 2018 3:35 PM
Mahalmadane Touré
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Thank you for your help.
Saving Changes...
Mahalmadane TouréEngineer| National Headquarters of Geology and Mines of Mali (Bamako)Mali
May 26, 2018 3:29 PM
Replying to Kevin Drake
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I mentioned the team first, I guess for a certain purpose.
During the analysis meeting with the team make sure you hear everyone from their points of view.
Everyone has valid points.
Thank you for your help.
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1 reply by Kevin Drake
May 26, 2018 4:10 PM
Kevin Drake
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You are most welcome, just keep in mind to get everyone involved and good communication plan in place.
You are most welcome, just keep in mind to get everyone involved and good communication plan in place.
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1 reply by Antoine Doutremepuich
May 28, 2018 4:14 AM
Antoine Doutremepuich
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i am definitely agree by your explanations and the differents steps to follow to save the project from large delay. Team's involvement is also a key point in this situation.
This is where your influence & persuasion skills come into play. If you squeeze the timeline, then something has to give - one or more of cost, quality, resource satisfaction or scope will get impacted.
It is always advisable as early as possible to understand which of the constraints is the most important to the customer - that helps in presenting options when such challenges emerge.
I also recommend wherever possible to prioritize scope delivery based on business value (taking into account risk and logical dependencies between activities) so that if you have to suddenly shave some time off the end date, you've at least delivered a reasonable percentage of the value of the project.
Kiron
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1 reply by Mahalmadane Touré
May 27, 2018 10:58 AM
Mahalmadane Touré
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Thank you
Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
The question here is: what does mean "short"? What do you do to assign that adjective to the project?. So, if after making an estimation your impression the assigned time seems to short then start working to prepare the negotiation to get more time. Take into account the state and amount of information you have (Barry Bohem´s Cone of Uncertainty will help) and after making the work when you present it to people that have decided the time in advance they persists in the number you have to work on related risks.
Always communicate the pros and cons of that short deadline. This is about managing stakeholder expectations. Saving Changes...
Anish AbrahamPrivacy Program Manager| University of WashingtonAuburn, Wa, United States
In my opinion planning and time management are the key to make it all work. Try to break large tasks into smaller manageable chunks, and make sure to attach deadlines to each task.
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1 reply by Mahalmadane Touré
May 27, 2018 10:58 AM
Mahalmadane Touré
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Thank you
Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Many times the schedule tries to reflect the optimum track, but it is typical to have bumps in the road. Experience will help to more appropriately schedule tasks. That said if you see the schedule looks aggressive, raise awareness with rationale, potential pitfalls, and solutions. In the reverse, having to schedule aggressively against a timeline constraint, could look to crash or fast-track, reduce scope if possible, or divide the project into phased deliveries if possible.
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1 reply by Mahalmadane Touré
May 27, 2018 10:59 AM
Mahalmadane Touré
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Thank you
Saving Changes...
Mahalmadane TouréEngineer| National Headquarters of Geology and Mines of Mali (Bamako)Mali
May 26, 2018 5:23 PM
Replying to Sergio Luis Conte
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The question here is: what does mean "short"? What do you do to assign that adjective to the project?. So, if after making an estimation your impression the assigned time seems to short then start working to prepare the negotiation to get more time. Take into account the state and amount of information you have (Barry Bohem´s Cone of Uncertainty will help) and after making the work when you present it to people that have decided the time in advance they persists in the number you have to work on related risks.
