Project Management

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How to deal with short deadline while managing a project?

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Mahalmadane Touré Engineer| National Headquarters of Geology and Mines of Mali (Bamako) Mali
I know it's better to plan a suitable schedule before to start a project but it may come that things don't go as planned so what to do in this case?
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Mahalmadane Touré Engineer| National Headquarters of Geology and Mines of Mali (Bamako) Mali
May 26, 2018 9:29 PM
Replying to Anish Abraham
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In my opinion planning and time management are the key to make it all work. Try to break large tasks into smaller manageable chunks, and make sure to attach deadlines to each task.
Thank you
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Mahalmadane Touré Engineer| National Headquarters of Geology and Mines of Mali (Bamako) Mali
May 26, 2018 4:24 PM
Replying to Kiron Bondale
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Mahalmadane -

This is where your influence & persuasion skills come into play. If you squeeze the timeline, then something has to give - one or more of cost, quality, resource satisfaction or scope will get impacted.

It is always advisable as early as possible to understand which of the constraints is the most important to the customer - that helps in presenting options when such challenges emerge.

I also recommend wherever possible to prioritize scope delivery based on business value (taking into account risk and logical dependencies between activities) so that if you have to suddenly shave some time off the end date, you've at least delivered a reasonable percentage of the value of the project.

Kiron
Thank you
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Mahalmadane Touré Engineer| National Headquarters of Geology and Mines of Mali (Bamako) Mali
May 27, 2018 8:55 AM
Replying to Drew Craig
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Many times the schedule tries to reflect the optimum track, but it is typical to have bumps in the road. Experience will help to more appropriately schedule tasks. That said if you see the schedule looks aggressive, raise awareness with rationale, potential pitfalls, and solutions. In the reverse, having to schedule aggressively against a timeline constraint, could look to crash or fast-track, reduce scope if possible, or divide the project into phased deliveries if possible.
Thank you
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Mudassar Khan Program (Project )Manager| Woodward Canada Inc Peterborough, ON, Canada
Get all the stakeholders involved and review the realistic timelines that can be achieved and reach consensus on that
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Antoine Doutremepuich Managing Director| Laboratoire d'Hematologie Médico Legale Merignac, France
May 26, 2018 4:10 PM
Replying to Kevin Drake
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You are most welcome, just keep in mind to get everyone involved and good communication plan in place.
i am definitely agree by your explanations and the differents steps to follow to save the project from large delay. Team's involvement is also a key point in this situation.
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Anton Oosthuizen Senior Business Analyst / Project Manager| Self Employed Pretoria, Gauteng, South Africa
Agree 100% with Sante. Managing expectations is what it is all about. Analyze the situation and possible options ASAP and then put it on the table for stakeholder visibility. An approach I use when, as Kiron puts it - "something has to give", is to start reprioritizing based on value. Hopefully, you have some low-value requirement in your matrix that you can push down even further in the log.

If it is a given that you will run out of time then stakeholders would prefer high quality, high-value deliverables instead of low quality, all deliverable (something you face if you crash and fast-track too much). But stakeholders can only make these decisions when they have all the information in a timely fashion.

We always seem to underestimate the intellect level of our stakeholders, trying to think on their behalf.
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