Would you hire an experienced project manager for a regular operations role in an organization?
Serena AghaHR Transformation Program Manager| Sidra medicineLahore, Not Specified, Qatar
Although I believe operations can be chunked and taken up as seperate projects that need to be managed and delivered, however, the principles underlying project delivery and operations perhaps are incongruent. Thoughts? Saving Changes...
Serena AghaHR Transformation Program Manager| Sidra medicineLahore, Not Specified, Qatar
Jun 30, 2018 10:31 AM
Replying to Kiron Bondale
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Serena -
There is as much risk in treating everything as a project as there is in treating nothing like a project.
There are many good frameworks for operations including ITIL - those are a better fit.
Kiron
Agreed. There needs to be a balance between the two methododlogies I guess. Saving Changes...
Serena AghaHR Transformation Program Manager| Sidra medicineLahore, Not Specified, Qatar
Jun 30, 2018 7:32 AM
Replying to Adrian Carlogea
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I don't think project management skills are needed in operations so there is no point to hire an experienced project manager.
Business as Usual (BAU) unlike a project is an ongoing activity that has no determined end date. Of course a project can be extended but you still expect for it to end, BAU theoretically never ends.
In a project you have a fixed budget, again that can be extended, that needs to be used to deliver whatever needs to be delivered while in BAU you continuously receive money for years and years in order to run your activities.
Also the activities done in BAU can't easily be put in a project scope. For instance in IT support if a computer breaks you go and fix/change it ASAP, you don't make a task for it to be put in a project management software. The user logs an issue in a special software system and the IT Support Technician closes it once the work is done.
Absolutely. However if you dig a bit deeper the underlying principles (as opposed to practices) of project management, is setting and achieving targets. Would it not help operations if the leader, a project manager, is able to set neat targets?
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1 reply by Adrian Carlogea
Jul 01, 2018 5:50 AM
Adrian Carlogea
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A few years ago, I was supporting a software application as part of BAU. I was responsible for ensuring the application is running, helping the users with their questions about how the application worked, fixing defects and developing new features (all the source code was available).
The target was to keep the users happy while they were using the application. We had a system where they could raise defects and requests for new features. Defects had higher priorities and were subject to SLAs while the requests for new features had lower priority. I discussed directly with the users on which requests they want done faster and I was doing them.
There was no leader involved in this activity and I don't think a PM would have improved anything. On the contrary he would have probably been an unwanted overhead.
When the application was developed it was done by a project that of course had a project manager.
In my opinion developing or implementing a new software solution is better done by a project while maintain it and also developing some enhancement to it is better done by operations activities.
I don't think it is possible to perform all the operations activities as projects. For instance if you have an IT Helpdesk Team composed of operators that answer users phone calls you can't use projects and project management for its work.
In many operations activities you have employees standing by to perform tasks for issues that can be raised at any time. Once the issue is being raised the operations worker must start work on it ASAP. If there are many issues they would just wait in a queue and the worker would pick a task according to its severity and the time the tasks has waited in the queue. It's like triage in an emergency hospital room.
Hence my comment "It can be done, but why do it?"
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1 reply by Adrian Carlogea
Jul 01, 2018 5:54 AM
Adrian Carlogea
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Not all the operations activities can be done as projects.
If you are maintaining a software solution and end up with a lot of requests for new features from the part of the users you could move those requests from operations to a project.
If you have a helpdesk team that responds to user calls I don't see how you could run this activity as a project.
Absolutely. However if you dig a bit deeper the underlying principles (as opposed to practices) of project management, is setting and achieving targets. Would it not help operations if the leader, a project manager, is able to set neat targets?
A few years ago, I was supporting a software application as part of BAU. I was responsible for ensuring the application is running, helping the users with their questions about how the application worked, fixing defects and developing new features (all the source code was available).
The target was to keep the users happy while they were using the application. We had a system where they could raise defects and requests for new features. Defects had higher priorities and were subject to SLAs while the requests for new features had lower priority. I discussed directly with the users on which requests they want done faster and I was doing them.
There was no leader involved in this activity and I don't think a PM would have improved anything. On the contrary he would have probably been an unwanted overhead.
When the application was developed it was done by a project that of course had a project manager.
In my opinion developing or implementing a new software solution is better done by a project while maintain it and also developing some enhancement to it is better done by operations activities. Saving Changes...
Not all the operations activities can be done as projects.
If you are maintaining a software solution and end up with a lot of requests for new features from the part of the users you could move those requests from operations to a project.
If you have a helpdesk team that responds to user calls I don't see how you could run this activity as a project.
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1 reply by Sante Delle-Vergini, PhD
Jul 01, 2018 9:19 AM
Sante Delle-Vergini, PhD
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Ok, and how does that differ with what I have said?
Not all the operations activities can be done as projects.
If you are maintaining a software solution and end up with a lot of requests for new features from the part of the users you could move those requests from operations to a project.
If you have a helpdesk team that responds to user calls I don't see how you could run this activity as a project.
Ok, and how does that differ with what I have said?
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1 reply by Adrian Carlogea
Jul 01, 2018 6:22 PM
Adrian Carlogea
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Well, you said that it could be done but you also asked why it should be done. In reality however it can't always be done. So it is not just a matter of whether or not it would be a good idea to perform an activity as a project but is more of a matter if this is possible or not.
I don't think it is possible to operate a railway using projects and project management. You use projects to build the network, upgrade it, modernize it, etc but you can't operate the trains and the network with projects.
For some activities you can choose to do them either in projects or as part of operations but for others you have no choice.
Ok, and how does that differ with what I have said?
Well, you said that it could be done but you also asked why it should be done. In reality however it can't always be done. So it is not just a matter of whether or not it would be a good idea to perform an activity as a project but is more of a matter if this is possible or not.
I don't think it is possible to operate a railway using projects and project management. You use projects to build the network, upgrade it, modernize it, etc but you can't operate the trains and the network with projects.
For some activities you can choose to do them either in projects or as part of operations but for others you have no choice.
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1 reply by Sante Delle-Vergini, PhD
Jul 01, 2018 9:33 PM
Sante Delle-Vergini, PhD
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The question was "Would you hire an experienced project manager for a regular operations role in an organization?" My reply was "It can be done, but why do it?" Then you went into why PM's in operational roles don't really make sense, and for the most part I agree with you. However, the question didn't ask "should you hire an experienced project manager for a regular operations role in an organization?", from which my reply would justify your follow up response. Further, there was no mention of the number of roles. In 1 million operational roles, I can see some being filled by project managers, and if I was filling those 1 million roles, I "would" undoubtedly fill some roles with PM's because it would probably be statistically impossible not to. "Should" I do it, that is up for debate, if the question had been asked so.
Well, you said that it could be done but you also asked why it should be done. In reality however it can't always be done. So it is not just a matter of whether or not it would be a good idea to perform an activity as a project but is more of a matter if this is possible or not.
I don't think it is possible to operate a railway using projects and project management. You use projects to build the network, upgrade it, modernize it, etc but you can't operate the trains and the network with projects.
For some activities you can choose to do them either in projects or as part of operations but for others you have no choice.
The question was "Would you hire an experienced project manager for a regular operations role in an organization?" My reply was "It can be done, but why do it?" Then you went into why PM's in operational roles don't really make sense, and for the most part I agree with you. However, the question didn't ask "should you hire an experienced project manager for a regular operations role in an organization?", from which my reply would justify your follow up response. Further, there was no mention of the number of roles. In 1 million operational roles, I can see some being filled by project managers, and if I was filling those 1 million roles, I "would" undoubtedly fill some roles with PM's because it would probably be statistically impossible not to. "Should" I do it, that is up for debate, if the question had been asked so. Saving Changes...
Serena AghaHR Transformation Program Manager| Sidra medicineLahore, Not Specified, Qatar
Jun 30, 2018 4:06 AM
Replying to Aws Nabeel
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As project managers dedicated to get things done, i believe they can manage operation role with an adjustments to the style of management.