Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Have meeting ground rules and very well defined agenda.
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1 reply by Vincent Guerard
Aug 12, 2018 10:21 PM
Vincent Guerard
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What is in t;he ground rules?
Are phone allowed?
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Dinah YoungProject Manager / Software Asset Manager| Prince William CountySpringfield, Va, United States
I agree with having agenda. Then you also need someone, a facilitator, who will keep the meeting on track. When people start to go off target, someone needs to redirect them. Also if an agenda topic starts taking too long the facilitator will need to decide whether to continue or schedule a separate meeting to continue that discussion.
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2 replies by Michael Delaney and Vincent Guerard
Aug 12, 2018 10:22 PM
Vincent Guerard
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Do you differentiate facilitator and who call the meeting?
Aug 14, 2018 8:07 AM
Michael Delaney
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I agree important thing is to have meeting guidelines, agendas and facilitator. You also need to do training with the team on how to run and attend meetings which can be a 15 minute tutorial which should be a required on boarding activity.
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Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Agenda. Send out the agenda in advance. Set expectations. Move through the agenda. When discussions stray, reel it back in and note for further discussion.
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1 reply by Vincent Guerard
Aug 12, 2018 10:24 PM
Vincent Guerard
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Interesting
You call an other meeting ?
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Eric SimmsSenior Program ManagerBaltimore, Maryland, United States
In addition to the suggestions above, just stop the meeting at the appointed time and schedule more meetings to discuss whatever you weren't able to discuss. Letting a meeting run long could make attendees less willing to attend meetings in the future.
Vincent, I side with my colleagues to set a ground rules, time and sending advanced agenda, here are more few points I found quite effective
1. Language is so important evaluate body language, tone, words chosen, volume and intensity, and inflection.
2. Project a good sense of humor.
3. Focus at macro and micro levels of detail in real time.
4. Maintain poise in front of a group regardless of high management level if present at the meeting.
5. Take control of a group without being obtrusive, abrasive or autocratic.
6. Stay on course while allowing freedom in dialogue.
7. Maintain Group dynamics, allow participation but filter audience
8. Resist imposing personal views and opinions during the process.
9. Improvise with confidence when under pressure and defuse conflict as temper might flare and high verbal jousting may occurs which is different from constructive discussion
10. Have refreshment coffee would be the choice of most of us.
I agree with having agenda. Then you also need someone, a facilitator, who will keep the meeting on track. When people start to go off target, someone needs to redirect them. Also if an agenda topic starts taking too long the facilitator will need to decide whether to continue or schedule a separate meeting to continue that discussion.
Do you differentiate facilitator and who call the meeting?
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1 reply by Dinah Young
Aug 13, 2018 7:11 AM
Dinah Young
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It is often the person who called the meeting but not always. I have facilitated meetings called by other people. It will depend on the culture of your organization.
Agenda. Send out the agenda in advance. Set expectations. Move through the agenda. When discussions stray, reel it back in and note for further discussion.
Interesting
You call an other meeting ? Saving Changes...
In addition to the suggestions above, just stop the meeting at the appointed time and schedule more meetings to discuss whatever you weren't able to discuss. Letting a meeting run long could make attendees less willing to attend meetings in the future.
I love to respect meeting duration Saving Changes...
Vincent, I side with my colleagues to set a ground rules, time and sending advanced agenda, here are more few points I found quite effective
1. Language is so important evaluate body language, tone, words chosen, volume and intensity, and inflection.
2. Project a good sense of humor.
3. Focus at macro and micro levels of detail in real time.
4. Maintain poise in front of a group regardless of high management level if present at the meeting.
5. Take control of a group without being obtrusive, abrasive or autocratic.
6. Stay on course while allowing freedom in dialogue.
7. Maintain Group dynamics, allow participation but filter audience
8. Resist imposing personal views and opinions during the process.
9. Improvise with confidence when under pressure and defuse conflict as temper might flare and high verbal jousting may occurs which is different from constructive discussion
10. Have refreshment coffee would be the choice of most of us.
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