Dear Community: I like to do a small questionnaire on the the topic: What are your first most important To Dos/ Steps (max. 10 items with priority ) to manage the take over of a subproject manageme
After a 3 years lasting rest of IT Project Management I had to jump in the middle of a 4 year running project. The project deals with the replacement of a tool on administering immigrating people in a governmental department. My initial role was to support a team member who owns two subproject management roles, After two weeks on board the person went off for 5 weeks and I had to represent him. I was overloaded, since my background is business with some years of IT project management.
Now my request: What general and individual steps/ to dos would you recommend in order to handle the take over in a smooth and succesfull way.
thanks in advance!!! Saving Changes...
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Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Two components here; organizational processes, and following organizational processes. Without having a defined set of artifacts and [centralized] storage plan (knowledge management!) each PM will do what they think works. The guidelines in place should essentially decouple the project from the project manager, thus, allowing anyone to step in at any time; having access to all artifacts, e.g. timeline, status, stakeholders, etc. Saving Changes...
Most of what could be done would need to have been done proactively. For example, having the team member provide full, quality documentation of their work outcomes or pairing them up with someone else to avoid single points of failure.
When you say the person went off for 5 weeks, are they still contactable via phone/email? This might mitigate a lot of the issues with a steep learning curve when jumping into a new project. Saving Changes...
Check the resource plan, if it's there, or discuss the situation with the team, look for the backup resource who can assist temporarily. Saving Changes...
Anonymous
Organizational Process Assets should be in place to perform its business operations, as well as guidelines, procedures, and knowledge bases such as lesson learned documentation.
Currently, try to contact the in-charge personnel for communication via phone or email, get information from Organizational Process Assets, seek advice from PMO, supervisors, and colleagues. Saving Changes...
