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project management tips for projects with undefined timelines
Network:35



What is your take on projects that don't have fixed timelines, but still has to be completed.
How do you make sure you are on track?

Any inputs are highly appreciated.
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Network:57



Are you referring to an IDIQ contract (indefinite delivery/indefinite quantity)? Will you be delivering services or products? I think you would want to put the deliverables in work packages that can be turned on when the customer wants to queue one up.
I ask about services versus products because services you may need to manage tech resource availability but products require some material planning that is tough to do in a vacuum.
ProjectManagement.com (here) has several resources listed under books that you should investigate (for example there is a book review on "The Project Manager’s Guide to IDIQ Task Order Service Contracts" by Mark Salesky listed here in the site)
Network:1654



No timeline is fixed. But you must having an end date for the whole project. Why? Because a project is started to make somthing to solve a problem which impacts the whole organization and that problem (mainly taking an opportunity) have a time frame to be solve.
...
1 reply by Roy Llamas
Oct 04, 2018 10:54 AM
Roy Llamas
...
I absolutely agree with what you are saying about the Project's POP (period of performance). There must be an end of the project, by definition.
Perhaps Pallavi can backward plan from the end of the POP, so he can see what his NLT date is to start work on the deliverables so he can be sure to make the end of the project cutoff.
Network:35



Thank you Roy, That was some very informative guidance there.
It is actually a software application project. So the challenge has been that of making the stakeholders stay tuned with the project updates as the whole effort has been going on for almost 2 years now. With various other small term projects being considered, this particular one has been like a ongoing effort, but as a new PM on the project, I want make some changes to the way it has been handled. I think that is what is being expected of me .

Thank you for the inputs Sergio. It helps a lot
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1 reply by Sergio Luis Conte
Oct 04, 2018 10:36 AM
Sergio Luis Conte
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You are welcome. The other thing I always do is: define (just is case there is not one defined) and publish the project change management process. And train all involved people about what does mean a change to the project. Just to remember, project is defined from product and the changes are usually on product then it will impact on project. That is sometimes missing.
Network:1654



Oct 04, 2018 10:33 AM
Replying to Pallavi Rao
...
Thank you Roy, That was some very informative guidance there.
It is actually a software application project. So the challenge has been that of making the stakeholders stay tuned with the project updates as the whole effort has been going on for almost 2 years now. With various other small term projects being considered, this particular one has been like a ongoing effort, but as a new PM on the project, I want make some changes to the way it has been handled. I think that is what is being expected of me .

Thank you for the inputs Sergio. It helps a lot
You are welcome. The other thing I always do is: define (just is case there is not one defined) and publish the project change management process. And train all involved people about what does mean a change to the project. Just to remember, project is defined from product and the changes are usually on product then it will impact on project. That is sometimes missing.
Network:57



Oct 04, 2018 10:26 AM
Replying to Sergio Luis Conte
...
No timeline is fixed. But you must having an end date for the whole project. Why? Because a project is started to make somthing to solve a problem which impacts the whole organization and that problem (mainly taking an opportunity) have a time frame to be solve.
I absolutely agree with what you are saying about the Project's POP (period of performance). There must be an end of the project, by definition.
Perhaps Pallavi can backward plan from the end of the POP, so he can see what his NLT date is to start work on the deliverables so he can be sure to make the end of the project cutoff.
...
1 reply by Sergio Luis Conte
Oct 04, 2018 10:59 AM
Sergio Luis Conte
...
Agree with you.
Network:1654



Oct 04, 2018 10:54 AM
Replying to Roy Llamas
...
I absolutely agree with what you are saying about the Project's POP (period of performance). There must be an end of the project, by definition.
Perhaps Pallavi can backward plan from the end of the POP, so he can see what his NLT date is to start work on the deliverables so he can be sure to make the end of the project cutoff.
Agree with you.
Network:1059



Pallavi -

Long running projects need to be broken into phases or releases with defined timelines. Otherwise, it is easy to end up on a random walk to nowhere...

Kiron
Network:35



Totally agree Kiron, Getting a buy in on those phased milestones from all the stakeholders is what Iam working on now.

Thank you for the input.
Network:731



Pallavi, projects should have definite start date and definite end date. If they don't have end dates they can be considered as products.
Network:1745



Agree with few answers you have already received.
Every project must have timelines. Work expands to feel all the time we have!!
Hence, we should always have certain timelines for every work.
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