Project Management

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Where to start to present to a company that there's room for improvement in project management matters?

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Ana Cláudia Santos Management| OutSystems Portugal
Hello dear community,

I'm a young Project Manager that likes to combine academical/theoritcal knowledge with practical one.
For that reason, more than once, I see myself within companies/projects that work with complicated project management methods that end up to injure them in what regards to people motivation, project delivery, and even quality.

I'm only 25 and learning so your feedback is kindly appreciated.
I would love to hear your advices on this matter:

Imagine you just entered in a project or company that is working for 10 years now with the same old-fashioned and bad communication methods. What would you do to present them benefits that would come from a change?
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 09, 2018 4:02 PM
Replying to Sante Delle-Vergini, PhD
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I would find a way to speak/present to senior management about the benefits of improving project management maturity within the organization. You need to capture their attention first, and when it comes to senior management or the executive, this will invariably involve benefits such as cost reduction, time reduction, higher quality, resource optimization, continuous improvement etc.
Excellent!
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 09, 2018 4:29 PM
Replying to Anish Abraham
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I concur with my colleagues here. I think the executives need to know that project management matters because it delivers success. Moreover project management enabled team can ensure right stuff is delivered, and that makes happy clients.
Exactly! Thank you
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 09, 2018 7:43 PM
Replying to Eric Simms
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It might be easier to show the benefits than describe them. Find a single Manager who is willing to adopt your ideas, then implement the changes in his or her department. When the Manager you're working with sees the benefits s/he will tell other Managers, and your changes will propagate throughout the company. There might be some Managers who want to stick with their old ways, but it will be hard for them to justify doing so when their peers are outperforming them.
Thank you!
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 10, 2018 7:04 AM
Replying to Kiron Bondale
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Ana -

It helps if you create a sense of urgency by providing empirical and ideally financial evidence of what a low level of PM capability has caused. You will also have to apply good change management practices to getting support and buy in from powerful sponsors - what is in it for them to expend their social and political capital to support this work?

Kiron
Thank you so much!
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Tamer Zeyad Sadiq Assistant Cost Manager| Turner & Townsend Riyadh, Ar Riyad, Saudi Arabia
Communication skill is the most important skill as PM to manage and engage with all stakeholder and resolve issues a in a proper way!!!
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1 reply by Ana Cláudia Santos
Oct 10, 2018 7:43 AM
Ana Cláudia Santos
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Tamer, I agree and that's why I'm working as a PM. In this particular scenario, I'm looking for different views to be explored in HOW to apply communication and analysis
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 10, 2018 7:40 AM
Replying to Tamer Zeyad Sadiq
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Communication skill is the most important skill as PM to manage and engage with all stakeholder and resolve issues a in a proper way!!!
Tamer, I agree and that's why I'm working as a PM. In this particular scenario, I'm looking for different views to be explored in HOW to apply communication and analysis
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Drake Settsu Project Manager / Blogger Hi, United States
When I encounter resistance I find a way to demonstrate the value. Easier said than done, but you need to gently demonstrate your improvements gradually over time.
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1 reply by Ana Cláudia Santos
Oct 10, 2018 8:03 AM
Ana Cláudia Santos
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I'm aware! Just wanted to check more professional thoughts about the matter and if some practical suggestion would appear. Thank you
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Ana Cláudia Santos Management| OutSystems Portugal
Oct 10, 2018 7:51 AM
Replying to Drake Settsu
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When I encounter resistance I find a way to demonstrate the value. Easier said than done, but you need to gently demonstrate your improvements gradually over time.
I'm aware! Just wanted to check more professional thoughts about the matter and if some practical suggestion would appear. Thank you
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Oct 10, 2018 7:36 AM
Replying to Ana Cláudia Santos
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Dear Sergio,

Your input was really helpful. Thanks for sharing!
You are welcome. And remember: what resists, persists. Here comes other article just in case it could help you regarding change: https://www.projectmanagement.com/blog-pos...zational-change
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John A. Williams Owner| JAW Consultancy | The Pragmaticioner Nootdorp, Zuid-Holland, Netherlands
First of all, I want to applaud you for taking this step to improve your skills as a PM. You're getting a lot of valuable insights here. The issue you are addressing here often starts at the top of the organization. As sponsors have the most to lose with failing projects, there is where to start your mission to change their mindset. Many a time you will have to prove your point. Eric Simms has given you a very useful approach which I've applied successfully on many occasions.
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