Project Management

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Are you getting bypassed by your team?

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Riyadh Salih Saskatchewan, Canada
This is a crucial issue that many times due to not passing all information to the project manager in time, the PM looks stupid in the meeting, this can be a chronically problematic with such a team used to operate without a project manager for a period of time and then the company hire a PM to lead existing team, you tried to set aground rules and you move softly to win everyone trust but still due to old habit they missed occasionally to keep you informed

Sometimes this issue is caused by culture of the company, your manager approach the team directly and vise versa but you are still accountable!

What other measures you would suggest to tune the team for better communication?.
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Riyadh Salih Saskatchewan, Canada
Jan 20, 2019 11:56 PM
Replying to Amit Sharma
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Since it is a transitioning phase for the team, ask them to keep you in loop on all relevant emails. But nothing beats the morning/start of day connect (informal) to get you what's really happening on the floor.
Amit, thanks for your comment and sometimes it is more than transition phase it might prolong that's why we need to take action accordingly
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Riyadh Salih Saskatchewan, Canada
Jan 21, 2019 8:05 AM
Replying to Abolfazl Yousefi Darestani
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That may happen. Defining the structure of reporting and information flow as well as working on the organizational culture can be a solution. However, the environment, situations, causes and other factors need to be considered.
Aboalfazl, I agree with you it is more related to the organization culture and how they run their business
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Riyadh Salih Saskatchewan, Canada
Jan 20, 2019 9:18 PM
Replying to Deepesh Rammoorthy
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Until the team starts understanding the role of a PM and starts working well with a PM, there could be a blanket agreement between the PM and the team to Cc PM in every project related e-mail communication. Initially there will be a lot of email noise but in time, this should settle.
Alternately , assign a collaboration tool like share-point and encourage everyone to contribute to any project related discussions there .
Start Daily stand-ups with your team so you know the progress of the project .
In the team meetings have a standing agenda for Risks and Issues and encourage the team to report risks and issues promptly.
Before a Project Board/Steering committee meeting , ask your team members through a Calendar meeting invite , to make sure they give you the project updates for the month in a format that you require for your reporting.
Reinforce in every daily standup that team should come back to you in the first instance for any project related issues
Deepesh, thanks for stepping in to provide your feedback
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Riyadh Salih Saskatchewan, Canada
Jan 21, 2019 1:04 AM
Replying to RAJESH K L
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PM role needs to implemented in letter & spirit. Only then we can answer / comment on the issue.
Rajesh, I appreciate your comment
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Anish Abraham Privacy Program Manager| University of Washington Auburn, Wa, United States
I concur with my colleagues here.
Even though we need to set expectations with team members at the beginning of the project, in my experience the most difficult aspects is basically managing those expectations. But I guess having confidence in the team can go a long way when it comes to managing stakeholder expectations
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1 reply by Riyadh Salih
Jan 27, 2019 12:08 AM
Riyadh Salih
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Anish, thank you for your comment, you are right as PM we need to continue working on the team to polish them.
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Riyadh Salih Saskatchewan, Canada
Jan 25, 2019 10:37 AM
Replying to Anish Abraham
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I concur with my colleagues here.
Even though we need to set expectations with team members at the beginning of the project, in my experience the most difficult aspects is basically managing those expectations. But I guess having confidence in the team can go a long way when it comes to managing stakeholder expectations
Anish, thank you for your comment, you are right as PM we need to continue working on the team to polish them.
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