Anton OosthuizenSenior Business Analyst / Project Manager| Self EmployedPretoria, Gauteng, South Africa
Shadav, you will need to be more specific since different people have different definitions of the kickoff. But whatever your definition be sure that like with any meeting you circulate a clear agenda in advance. You might also include an action list if there are specific items participant must attend to prior to the meeting. The agenda must not only be clear about what topics will be addressed but also what the end goal/s are.
Any other artifacts that will be used as input during discussion point must also be distributed to allow time for people to prepare or maybe question something in advance.
As as always with the start and end of anything something to snack on is a nice touch ;)
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1 reply by SHADAV MOHAMMAD ANSARI
Jan 25, 2019 9:11 AM
SHADAV MOHAMMAD ANSARI
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Noted with thanks.
Saving Changes...
Mikel SteadmanPMO Leader| Development Dimensions InternationalTroy, Nh, United States
A framework that is now a habit for me and applies to anything I communicate regardless of the format or medium.
First, I choose where the audience or listener is at in my projects communication journey.
- Is this awareness?
- Is this education?
- Is this to gain alignment or buy in?
- Are they bought in and this is for creating an advocate?
Then, in each category above, I plot the following in my journal or on MS Word, or a napkin ;-)
- What do I want them to know?
- What do I want them to feel?
- What do I want them to do?
Everything else in the communication is context and supportive data, information, or insights.
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1 reply by SHADAV MOHAMMAD ANSARI
Jan 25, 2019 9:10 AM
SHADAV MOHAMMAD ANSARI
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Thanks Mikel..
Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
There might be different kickoffs in any given project, depending on audience, next phase ahead, etc.
In my projects, I had kickoffs when the 1st planning iteration resulted in a project management plan that included HOW we will work and the initial baselines of schedule and scope, the WHAT. Cost would mostly not be of concern of the wider team. The sponsor would be invited to talk about the WHY of the project.
I also had special team building kickoffs, including cultural workshops.
Assuming you are referring to the very first kickoff meeting with a team of folks who are new to the project and possibly to working with one another, the main thing I'd want them to bring to the meeting is a list of any questions and concerns they have but also an open mind!
Kiron
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1 reply by SHADAV MOHAMMAD ANSARI
Jan 25, 2019 9:10 AM
SHADAV MOHAMMAD ANSARI
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Hi Kiron,
Yes. You got my point. Thanks for your views.
It has to do with the nature of the project and circumstance. Generally, you share the goals, deliverables, and product of the project, the general responsibilities, a snapshot of plan and etc. Saving Changes...
Assuming you are referring to the very first kickoff meeting with a team of folks who are new to the project and possibly to working with one another, the main thing I'd want them to bring to the meeting is a list of any questions and concerns they have but also an open mind!
Kiron
Hi Kiron,
Yes. You got my point. Thanks for your views. Saving Changes...
A framework that is now a habit for me and applies to anything I communicate regardless of the format or medium.
First, I choose where the audience or listener is at in my projects communication journey.
- Is this awareness?
- Is this education?
- Is this to gain alignment or buy in?
- Are they bought in and this is for creating an advocate?
Then, in each category above, I plot the following in my journal or on MS Word, or a napkin ;-)
- What do I want them to know?
- What do I want them to feel?
- What do I want them to do?
Everything else in the communication is context and supportive data, information, or insights.
There might be different kickoffs in any given project, depending on audience, next phase ahead, etc.
In my projects, I had kickoffs when the 1st planning iteration resulted in a project management plan that included HOW we will work and the initial baselines of schedule and scope, the WHAT. Cost would mostly not be of concern of the wider team. The sponsor would be invited to talk about the WHY of the project.
I also had special team building kickoffs, including cultural workshops.
Well Noted. Thanks for your points. Saving Changes...
Shadav, you will need to be more specific since different people have different definitions of the kickoff. But whatever your definition be sure that like with any meeting you circulate a clear agenda in advance. You might also include an action list if there are specific items participant must attend to prior to the meeting. The agenda must not only be clear about what topics will be addressed but also what the end goal/s are.
Any other artifacts that will be used as input during discussion point must also be distributed to allow time for people to prepare or maybe question something in advance.
As as always with the start and end of anything something to snack on is a nice touch ;)
Noted with thanks. Saving Changes...
Anish AbrahamPrivacy Program Manager| University of WashingtonAuburn, Wa, United States
I concur with my colleagues here.
I think the main purpose of a kickoff meeting is to introduce the team members, understand the background, understand what success looks like, discuss on what needs to be done, and agree on how to work together effectively.
