Chandrika GummaluriProject Manager| Pyramid consultingFlemington, Nj, United States
Does anyone give some insights on how to facilitate different groups that work on end to end set up of a process ? Are thtere any tools that can help facilitating the groups in a project? We use share point site as a centralized link to access the project information Saving Changes...
Facilitation is a set of techniques and practices so without further context it will be hard to provide too many specific suggestions.
While SharePoint is good for storing documents, tools like Confluence & Slack are better at encouraging collaboration (e.g. emergent work).
Kiron Saving Changes...
Deepesh RammoorthyICT Project Manager ( PMP®AgilePM®Certified ScrumMaster® (CSM®))| Australian Red Cross Blood ServiceTarneit, Vic, Australia
Nothing beats face to face work shops using Butcher Paper, Post it notes and Whiteboard Markers.
It will pay rich dividends to have an experienced coach (e.g. Agile Coach or process lead) to facilitate the workshop.
Unless you have a number of virtual participants in which case Video conferencing and a plethora of collaboration online tools may be used Saving Changes...
Chandrika GummaluriProject Manager| Pyramid consultingFlemington, Nj, United States
Thanks Deepesh and Kiron.. I was thinking on a collaboration tool like everyone can access and give their updates and log their views etc.. it is like forming a group but different groups under one umbrella and facilitate the process of having them work under that 'forming group' technique. Your views are really helpful. Thanks again Saving Changes...
Chandrika, I advise to read the all rev of HelixFactor on PM University on this website. it will give you good knowledge for facilitation and you can pass exam and earn a Node of distinction. Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
You can leverage workflow functionality in SharePoint to automate the process a bit more (if not already). Though SharePoint can be outdone on the collaboration front, it does have discussion threads and ability to send notifications on updates. Plus, lots of software/web-part add-ons with SharePoint to enhance functionality. Saving Changes...
RAJESH K LProject Manager, PMP| Bharat Electronics, Bengaluru, IndiaBengaluru, Karnataka, India
Collaboration tools are useful at all levels Saving Changes...
Luis BrancoCEO| Business Insight, Consultores de Gestão, LdªCarcavelos, Lisboa, Portugal
I agree with Deepesh Rammoorthy: "Nothing beats face to face work shops using Butcher Paper, Post it notes and Whiteboard Markers" Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
@Chandrika: facilitation is something you have to perform face-to-face or just in case you are working with virtual-distributed-remote teams (that´s my today reality) you have to use the workstation/pc camara to see each other and to talk each other. We use Zoom. Saving Changes...
Alexandre CostaScrum Master| Integer Consulting - Pictet technologiesLoures, Portugal
I also agree that face to face work shops is the most effective method, using simple materials like post it notes, white boards, or white posts sticked in the wall every time you achieve a group decision or consensus about something help's to keep the members focus on the subject, in the conclusions, and they are constantly aware of the results. I think you do not need high tech or a fancy software tool to perform a good role as a facilitator unless the team is virtual. Saving Changes...
Mikel SteadmanPMO Leader| Development Dimensions InternationalTroy, Nh, United States
Chandrika, based on your updated comment at Jan 30, 2019 6:18 PM, I wouldn't consider what you are looking for is a "collaboration tool." It sounds like you are really looking for a tool for status reports, work performance collection, and "views" which will likely turn into PM comments like, context, risks, issues, etc.
We do this with a NAS (network attached storage) system. You can also do this (if your security teams allow it) with Google Suite and with the Atlasssian suite.
When I think about collaboration technologies, my head goes to tools like: Slack, WebEx Teams, Skype for biz, Ring Central, regular face-to-face workshops, or the various PM cloud softwares out there. Saving Changes...
