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Topics: Communications Management
Communication Management Plan Question
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According to PMI PMBOK 6th edition. Communication Management Plan is there any such thing as including communication schedule(if there's such a thing)? As in, is there's such thing as a pre-defined schedule for your communication?
I'm not referring to cadence but to a communication schedule with specific dates?
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I don't believe a communication schedule is defined as part of the PMBOK, but you can certainly create one as part of your Communications Plan. I can imagine how a communication schedule would be useful if you need to communicate with stakeholders at specific times, for example.
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1 reply by Shilpi Gupta
Feb 24, 2019 2:13 AM
Shilpi Gupta
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I second Eric's comment.
I've creating a communication schedule as a part of my communication management plan. It is very helpful during initial stages of a project specifically when stakeholders are large and spread across several geographical locations and each communication needs to be customised as per the audience. It also helps to leverage any available communication vehicles within the organisation to club your project message and cater to broader group.
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It's related to stakeholder management
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1 reply by Bharatkumar Unercat
Feb 24, 2019 3:30 AM
Bharatkumar Unercat
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There is nothing like stakeholder management now. It is stakeholder engagement.
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Feb 23, 2019 11:53 PM
Replying to Eric Simms
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I don't believe a communication schedule is defined as part of the PMBOK, but you can certainly create one as part of your Communications Plan. I can imagine how a communication schedule would be useful if you need to communicate with stakeholders at specific times, for example.
I second Eric's comment.
I've creating a communication schedule as a part of my communication management plan. It is very helpful during initial stages of a project specifically when stakeholders are large and spread across several geographical locations and each communication needs to be customised as per the audience. It also helps to leverage any available communication vehicles within the organisation to club your project message and cater to broader group.
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Feb 24, 2019 1:37 AM
Replying to Tamer Zeyad Sadiq
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It's related to stakeholder management
There is nothing like stakeholder management now. It is stakeholder engagement.
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1 reply by Thomas Walenta
Feb 24, 2019 7:13 AM
Thomas Walenta
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The PMBoK Section 13 is called Stakeholder Management and it encompasses Identify stakeholders, as well as plan, manage and monitor stakeholder engagement.

The Communications Management Plan as described in 10.1.3.1 includes 'timeframe and frequency for the distribution of required information ...'. For me that sounds like a schedule.
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Feb 24, 2019 3:30 AM
Replying to Bharatkumar Unercat
...
There is nothing like stakeholder management now. It is stakeholder engagement.
The PMBoK Section 13 is called Stakeholder Management and it encompasses Identify stakeholders, as well as plan, manage and monitor stakeholder engagement.

The Communications Management Plan as described in 10.1.3.1 includes 'timeframe and frequency for the distribution of required information ...'. For me that sounds like a schedule.
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1 reply by Martin Premont
Feb 25, 2019 10:26 AM
Martin Premont
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Indeed PMI uses the term timeframe and frequency which is in the Stakeholder Engagement Plan. We all know PMI and how they approach their tests. Does timeframe and frequency are actually considered to be part of a schedule process in Communications?

Here's what happened.

I'm taking multiple online courses for PMP, the usual ones Joseph Phillips, Cornelius Fichtner (both great instructors by the way) But I also take an in-class course in a local college and the instructor mentioned in Plan Communication a to set a schedule!. I think I know what he meant but used the wrong term and definition to explain timeframe and frequency for communications with stakeholder. I might be extremely picky but for those who are studying for PMP or just passed their PMP very recently the word schedule in Communications and Stakeholders does not exist! There's no mention anywhere that says that on October 16 2019 Group X stakeholders will receive a form of communications
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Certainly, your communication plan can be comprised of a communication type, schedule, audience, etc. The 5W's, and 1H - Who, What, When, Where, Why, and How

The plan should be an exercise on each project and will vary on each, but keep a consistent communication plan framework across.
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OK thanks for all the replies. So here's the situation. I'm sitting in front of the PMP exam and there's a question regarding a schedule for communication in Plan Communication Management. As in how will you manage a schedule for your communication? I understand cadence eg: every Monday, Thursday, bi-weekly, quarterly, monthly but would be putting actual dates as part of you communication plan be just assumptions? And what would be the point to communicate on exact dates Let's say March 1 2019, April 1 2019, July 1 2019. Of course in real life situations you can tailor or add as the stakeholders require but the point is I don't see schedule and communication together anywhere in the PMBOK 6
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Martin,
In addition to the regular working meetings, there might be other forms of communication that do get planned and scheduled such as: A large team will hold an all-hands meeting to share information. You are recording a training video to share with the team. A formal document must be published and distributed. A new digital tool has to be created to disseminate project information.

Those are examples of things that take more significant planning than just a meeting cadence, and would be scheduled and tracked to a date.
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Martin -

I've seen two ways that this is done - a separate one page communication plan table which the PM uses OR you build key communication activities into your project schedule. Those would be "real world" practices.

If you can share the answers provided for that PMP exam question, we could weigh in on what we feel is the best of the lot from a PMBOK theory perspective...

Kiron
Network:12510



It may be a combination of those. I mean, you probably need a meeting for reviewing the progress on a monthly basis. You may need to have the discussion with different teams, e.g. quality, HR, procurement, etc. on a weekly basis. However, for some issues, you may need a non-planned communication. Both are required.
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