Luis BrancoCEO| Business Insight, Consultores de Gestão, LdªCarcavelos, Lisboa, Portugal
All people forget ...
It is important to record and share what was recorded Saving Changes...
Collins AlugaQuantity Surveyor| MCK Contract Services LtdNairobi, Nairobi, Kenya
Yes.The minutes indicate all those who attended which is important.It also provides a record of all discussions and any clarifications made on the bidding process.This avoids any future complaints by bidders or the successful bidder during execution of the works Saving Changes...
Remember that some bidders' expectations might have been incorrectly set through a discussion, so having some documentation of the discussion sent afterwards ensures everyone is on the same page and if there are any misinterpretations then those can be corrected immediately.
Hi Edna, I concur fully with my peers, all parties must receive minutes as soon as practicable, others may not interpret what is heard the same, the goal is to ensure everyone is singing from the same page, so to speak.... Saving Changes...
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Of course, distribution of the minutes of meeting should be to all concerned whether they have action items or not. Some items might triggers issues and others might have different expectations or tend to forget so this way you have everything documented. Saving Changes...
Joseph Marks LagerstromSr. Project Manager| Northhighland ConsultingGresham, Or, United States
Yes, I agree as well. The object is not just to complete the bid process, but to achieve the exact requirements. Every bit of communication helps. Saving Changes...
Karl TwortSenior Project Manager| Fresh EggUnited Kingdom
Always. Meeting minutes are more than just action lists - they record the discussion and by sending to all attendees and absentees, you are giving the audience a chance to read and review the detail is correct - and an option to challenge anything that may have been minuted incorrectly. You may also have a wider distribution list depending on the communication plan. Saving Changes...
Yes, leave a "paper" trail. It will be a record of what was said at the bidders' meeting. Don't leave others to decide what they understood at the meeting. You may have provided clarification on the process, the requirement or any other things. Send to all that are in the bidding process. Saving Changes...
Stéphane ParentSelf Employed / Semi-retired| Leader MakerPrince Edward Island, Canada
Why did you create the meeting minutes, in the first place? Saving Changes...
Product Operations Program ManagerBarcelona, Cataluña, Spain
It is a good practice to send a recap of a meeting / phone call takeways in an e-mail, starting off "As we just discussed....". Some people might feel micromanaged, but this is preferrable to a misunderstanding that might cause time and money. Of course, the e-mail (or minutes) shall be written in a professional and gentle manner. Saving Changes...
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