Abdelhamid CHELGHOUMProject construction manager | Sonatrach groupBatna, Batna, Algeria
Dear Gents,
Greeting of the day! Hope you are doing well.
How can we close a contract at the end of the service in closing process group? Is it a formal closing by a meeting or paper signed? i didn't face that before? Any shared experience from your side ?
Thanks in advance
Hamid Saving Changes...
Suneel Kumar NadellaDirector (Self Employed)| Manasai Services Pvt Ltd (Self Employed)Solihull, West Midlands, United Kingdom
Dae AbdelGhoum, It really depends on the type of contract and services delivered through the contract. Organisations usually have checklists in place for consultants leaving. As part of checklist, physical assets, knowledge transition documents, IDs and any other relevant information is signed of by outgoing team as well as incoming team. I have used some templates in couple of projects. But I am sure PMI will have exit checklist templates in PMI.org.
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1 reply by Abdelhamid CHELGHOUM
Nov 27, 2019 9:03 AM
Abdelhamid CHELGHOUM
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Dear kumar,
Thanks for your feedback, I will check in PMI website, however I have managed more than 100 international contracts but never close out with suppliers directly, this is good to know if this is necessary to be done
best regards
Hamid
It really depends on the nature of the contract and procurement policies. In general, formal written confirmation of closure and acknowledgement in writing back from the other party is desired to avoid issues, but whether this is done face-to-face or via remote correspondence is driven by the situation.
A small straightforward contract might not require a face-to-face closure, but a more complex one where there were a number of changes or claims over the life of the contract might benefit from that higher level of contact.
Kiron
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1 reply by Abdelhamid CHELGHOUM
Nov 27, 2019 9:06 AM
Abdelhamid CHELGHOUM
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Dear Kiron,
Yes indeed depending on the contract complexity and of course I agree with you, for my case probably something was done also by contract departement on our behalf which I was not aware.
Thanks for your great feedback
All the best
Hamid
Yes, as mentioned by Kiron and Dae, it should be followed based on the content of the contract. This literally means we should make sure that all clauses were reviewed and all responsibilities were completed.
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1 reply by Abdelhamid CHELGHOUM
Nov 27, 2019 9:07 AM
Abdelhamid CHELGHOUM
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Dear Abolfazi,
Thanks for your feedback and agree with you
Once again thank you
Hamid
Saving Changes...
Abdelhamid CHELGHOUMProject construction manager | Sonatrach groupBatna, Batna, Algeria
Nov 27, 2019 6:05 AM
Replying to Suneel Kumar Nadella
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Dae AbdelGhoum, It really depends on the type of contract and services delivered through the contract. Organisations usually have checklists in place for consultants leaving. As part of checklist, physical assets, knowledge transition documents, IDs and any other relevant information is signed of by outgoing team as well as incoming team. I have used some templates in couple of projects. But I am sure PMI will have exit checklist templates in PMI.org.
Dear kumar,
Thanks for your feedback, I will check in PMI website, however I have managed more than 100 international contracts but never close out with suppliers directly, this is good to know if this is necessary to be done
best regards
Hamid
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2 replies by Suneel Kumar Nadella
Nov 28, 2019 5:42 AM
Suneel Kumar Nadella
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Dear Abdelhamid, Me too...I have probably executed more than 200 + projects over the last 22 years in regulatory, Energy, Utilities, Retail Financial Services and Mission critical SCADA systems. In all except 2 instances, I had closed the projects using mechanisms as suggested by others in this forum. Only 2 regulatory and mission critical projects had resource background checks, service credit in case project failure and exit clauses detailed. The checklists were there for every stage and the learnings we had from those two projects were exceptional. Me and 89 other SMEs were involved in those two projects. We finished the project by missing four medium category issues for which I have been given a warning by the Customer Management team to complete them during steady-state within 3 weeks. The duration of the project was for 18 months.
Nov 28, 2019 5:50 AM
Suneel Kumar Nadella
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Dear Hamid, All the best. Please let me know if you need any help in this regard. I am happy to collaborate and you can then share the template for review in this forum. Best Regards Suneel
Saving Changes...
Abdelhamid CHELGHOUMProject construction manager | Sonatrach groupBatna, Batna, Algeria
Nov 27, 2019 7:14 AM
Replying to Kiron Bondale
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Abdelhamid -
It really depends on the nature of the contract and procurement policies. In general, formal written confirmation of closure and acknowledgement in writing back from the other party is desired to avoid issues, but whether this is done face-to-face or via remote correspondence is driven by the situation.
A small straightforward contract might not require a face-to-face closure, but a more complex one where there were a number of changes or claims over the life of the contract might benefit from that higher level of contact.
Kiron
Dear Kiron,
Yes indeed depending on the contract complexity and of course I agree with you, for my case probably something was done also by contract departement on our behalf which I was not aware.
Thanks for your great feedback
All the best
Hamid Saving Changes...
Abdelhamid CHELGHOUMProject construction manager | Sonatrach groupBatna, Batna, Algeria
Nov 27, 2019 8:06 AM
Replying to Abolfazl Yousefi Darestani
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Yes, as mentioned by Kiron and Dae, it should be followed based on the content of the contract. This literally means we should make sure that all clauses were reviewed and all responsibilities were completed.
Dear Abolfazi,
Thanks for your feedback and agree with you
Once again thank you
Hamid Saving Changes...
It's rare that it isn't formal, meaning in written form.
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1 reply by Abdelhamid CHELGHOUM
Nov 28, 2019 5:04 AM
Abdelhamid CHELGHOUM
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Dear Sante,
As I know when the contract reach the end without any notification means it is ended, of course after acceptance of all delivrebales
thanks
Hamid
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Alfred HortonCEO & President| AOC Connect, LLCLovettsville, Va, United States
I would expect that the contract documents and/or project charter have a procedure in place to close a specific service once it has been delivered.
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1 reply by Abdelhamid CHELGHOUM
Nov 28, 2019 5:06 AM
Abdelhamid CHELGHOUM
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Dear Alfred,
in EPC contract I have never seen a project charter, probably have another name which I am trying to discover
Thanks & best regards
Hamid
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Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
There are two close on the project. One of them is the administrative close. Including administrative close as a exit criteria for cosidering a project is close of not is up to your organization project management governance method.
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1 reply by Abdelhamid CHELGHOUM
Nov 28, 2019 5:10 AM
Abdelhamid CHELGHOUM
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Dear Sergio,
thanks for the input, you are right probably there is a formal way done by contract departement which basically done without informing the CAM of the contract, an administrative close out when the work is done
Thanks
Hamid
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Luis BrancoCEO| Business Insight, Consultores de Gestão, LdªCarcavelos, Lisboa, Portugal
Dear Abdelhamid
What are the reasons that may lead to the termination of a contract?
In either case I prefer to have a document signed by all parties involved.
Don't go the devil weave them :-)
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1 reply by Abdelhamid CHELGHOUM
Nov 28, 2019 5:08 AM
Abdelhamid CHELGHOUM
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Dear Luis,
yes you are right hahaahaha
for instance, you have a contract with supplier which he delivered 100% of requested products as requested exactly, is this contract need to be close out in a formal way?
Thanks
Hamid
Love can sweep you off your feet and carry you along in a way you've never known before. But the ride always ends, and you end up feeling lonely and bitter. Wait. It's not love I'm describing. I'm thinking of a monorail.
