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Daily meeting

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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
I had the opportunity to talk to some people about the daily meeting

Some of them considered that this practice creates a lot of pressure

What is your opinion about this practice?
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
Dec 11, 2019 2:39 PM
Replying to Maloy Manna
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Ola Luis!

I see that no one asked you why these people felt a daily meeting creates a lot of pressure.
Were you able to find out why ?

Was the meeting not a focused 15-min standup ?
Was the organizational culture not supportive ?
Were they being expected to be responsible for something which wasn't in their control ?
Were they not able to ask for or receive support ?

Without finding these details, it would be premature to focus only on the daily standup practice.

Projects depend on people and project managers must be able to lead projects by supporting the people/team. The leadership dimension is often neglected in favor of technical points, which may not be beneficial for the project or the team.
Dear Maloy
Thank you for participating in this reflection and for sharing your pertinent questions.

We agree with: "Projects depend on people and project managers must be able to lead projects by supporting the people / team"

The meetings are held standing and have a duration of 15 min.

The objectives and processes used for your weekly meetings are identical to those of a daily meeting:
1: What did you accomplish since the last meeting?
2: What are you working on until the next meeting?
3: What is getting in your way or keeping you from doing your job?

These meetings are part of the organizational culture and I am convinced that they are not responsible for anything that happens that is not under their control.

Despite that ...

Some of them considered that this practice creates a lot of pressure

What is your opinion about this practice?
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
Dec 16, 2019 1:11 PM
Replying to Lonnie Pacelli
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If you're going to do a daily meeting make sure there is a crystal clear reason for doing so, keep them as short as possible, and do them where everyone is literally standing up; no chairs.
Dear Lonnie
Thank you for participating in this reflection and for your opinion.

Do you consider that the daily meeting should only be held when necessary or, on the contrary, on a daily basis?

What is your opinion about holding the daily meeting (on a daily basis)?

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term?
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Kathirvel Gopal Co-founder, UX Design Development Agency| Mindtreasury Chennai, Tamil Nadu, India
Hello Luis, Actually daily status meeting brings opportunity to inspect and plan for next 24 hours, it's good to have when development team have flexibility planning estimates and managing work themselves.
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1 reply by Luis Branco
Dec 17, 2019 7:19 AM
Luis Branco
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Dear Kathirvel
Thank you for participating in this reflection and for your opinion.

We agree: "brings opportunity to inspect and plan for next 24 hours"

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term?
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
Dec 17, 2019 7:00 AM
Replying to Kathirvel Gopal
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Hello Luis, Actually daily status meeting brings opportunity to inspect and plan for next 24 hours, it's good to have when development team have flexibility planning estimates and managing work themselves.
Dear Kathirvel
Thank you for participating in this reflection and for your opinion.

We agree: "brings opportunity to inspect and plan for next 24 hours"

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term?
...
1 reply by Kathirvel Gopal
Dec 17, 2019 7:44 AM
Kathirvel Gopal
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Two daily meetings might create pressure and wasting time, as per agile scrum one can be status meeting(15 minutes only), if developer need they may have technical discussion after the status meeting. it can be sustainable medium until learning curve increases.
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Kathirvel Gopal Co-founder, UX Design Development Agency| Mindtreasury Chennai, Tamil Nadu, India
Dec 17, 2019 7:19 AM
Replying to Luis Branco
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Dear Kathirvel
Thank you for participating in this reflection and for your opinion.

We agree: "brings opportunity to inspect and plan for next 24 hours"

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term?
Two daily meetings might create pressure and wasting time, as per agile scrum one can be status meeting(15 minutes only), if developer need they may have technical discussion after the status meeting. it can be sustainable medium until learning curve increases.
...
1 reply by Luis Branco
Dec 17, 2019 8:05 AM
Luis Branco
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Dear Kathirvel
Thanks for your feedback

Once the team members have reached the level of maturity, can it be suppressed?
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
Dec 17, 2019 7:44 AM
Replying to Kathirvel Gopal
...
Two daily meetings might create pressure and wasting time, as per agile scrum one can be status meeting(15 minutes only), if developer need they may have technical discussion after the status meeting. it can be sustainable medium until learning curve increases.
Dear Kathirvel
Thanks for your feedback

Once the team members have reached the level of maturity, can it be suppressed?
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Ivan Papes Program Manager| Community Care Access Centre Toronto, Ontario, Canada
Hi Luis,
I do not think that people should be treated as cyborgs; program them to show up daily for 15 minutes on defacto status meetings, no matter how you call it. Fifteen minutes of meetings are never 15 minutes. People will stop working at least 10 minutes before the meeting because they do not want to be interrupted. On way back, they will talk. Those meetings will efficiently last at least 30 minutes each day. Would this approach work on a team of expensive consultants; they clock US$350/Hr?

As being a software developer myself for many years, it is nothing more stressful than being interrupted for a meeting in the middle of the work. That may answer your question, is this practice sustainable, perhaps if you threaten your team, of not being compliant. That would be a stellar example of valuing people more highly than processes or tools. Probably the Agile mindset is not applicable for the Scrum framework? How is it than an “Agile way” of delivering projects?

If the team member comes to you that day with an obstacle, how quickly could it be resolved? What happens with the work that day? Would it not be better to plan, and design the solution ahead, and foresee potential barriers?
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2 replies by Ivan Papes and Luis Branco
Dec 29, 2019 4:23 AM
Luis Branco
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Dear Ivan
Thank you for taking part in this reflection

Interesting the issue of people being treated as cyborgs instead of being treated as human beings

The daily meeting, according to the results of my research (correct me if you are mistaken), is held early in the day, before work has begun, and is intended to exchange information about what each team member will do

Interesting cost-benefit question (consultants hourly cost versus daily meeting benefit)

You assume that team members are outsourcing to the company (once again, I ask you to correct me if I am mistaken)

We agree with what he wrote: "it is nothing more stressful than being interrupted for a meeting in the middle of the work", disregarding the cost associated with the interruption and resumption of the work being done

You ask two questions: "Probably the Agile mindset * is not applicable for the Scrum framework? How is it than an" Agile way "of delivering projects?

One of the reasons that led me to create this reflection was to know what people who are familiar with the agile approach to projects think.

By the way. Do you know the Agile Manifesto?

You ask an interesting question: "Would it not be better to plan, and design the solution ahead, and foresee potential barriers?"

* I don't know what Agile Mindset is
I only know two categories of Mindset:
- Fixed Mindset
- Growth Mindeset
Dec 29, 2019 2:12 PM
Ivan Papes
...
Dear Luis,
The example I mentioned is prevalent in the consulting business. Typically, after the organization buys an off-the-shelve software, the next step is to create a combined team of external consultants and internal folks they will carry on the transition efforts. Cinching them daily for a “status meeting” is not necessary, neither economically viable.

You may have missed the irony in my statement. Enforcing daily meeting just for the “cause” introduces the worst possible form of micromanagement. It does not even matter what the meeting is called for. How does it stand against many Agile proclaimed principles, the one of them being value people more than processes and tools when you enforce process on them?

Furthermore, the concept of daily meetings is not “invented” by Agilists. It has been used for centuries in different settings, such as military, hospitals, construction, civil engineering, automotive industry, to name a few. How does it relates to software development, where the tasks are highly unpredictable? Does the construction worker decide on the spot what he or she will be working on that day?

No, I am not mistaken. Daily meetings are held in some organizations early morning, in some others at noontime. However, as a general principle, as later you got knowledge of impediments, as more difficult is to react to it. You can package in a way you like it. The concept stays the same.

To understand the “Agile manifesto,” you may think to search for supportive documents outside of a one-pager. Perhaps being familiar with a new development process (e.g. BAH), being informed about Agility Forum and content of “21st Century Manufacturing Enterprise Strategy” (Nagel, 1992). Furthermore, Takeuchi & Nonaka, 1986 paper, Dr. Winston Royce's paper, “Managing the Development of Large Software Systems,” 1970, where he never mentioned the word “waterfall,” neither conceptually references it. You may notice that only the shortlist of referenced materials may quickly surpass multiple times the one-pager Agile manifesto. Many may still believe in being Agile experts, by faithfully repeating the content of four short sentences and “12 principles.”

Sorry for the inconvenience I caused, but I will be out of here for my further comments. I would not like to disturb further discussions.
Cheers!
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Riyadh Salih Saskatchewan, Canada
Luis, as many have mentioned here for toolbox meeting every day in the start of the day not more than 10 - 15 minutes just quick review for safety , new business / instruction, review backlog if escalating on materials are required
but if you have a bigger issue to discuss then calling meeting for involved stakeholders with predefined agenda time limit between 1/2- 1 hour depends on the issue. have someone to write the minutes and email it for later follow up.
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1 reply by Luis Branco
Dec 29, 2019 6:27 AM
Luis Branco
...
Dear Riyadh
Thank you for participating in this reflection and for your opinion.

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term?
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Salem M. Alanzi Riyadh, Saudi Arabia
the daily meeting is not add pressure on the team, nor to audit the team performance. It is about transparent. Usually, the team member feel pressured in 2 cases.
o New team member who is not used to Daily meeting
o The weak team member who don’t perform as per the rest of the team

Every team member talk for 2-3 minutes about :

• What did you completed (since last meeting)
• What you will do (till next meeting)
• What is the challenges and issues that you are facing
...
1 reply by Luis Branco
Dec 30, 2019 7:07 AM
Luis Branco
...
Dear Salem
Thank you for participating in this reflection and for your opinion.

Interesting what he wrote: "Usually the team member feels pressured in 2 cases.
-The new team member who is not used to the daily meeting
- The weak team member who don't perform as the rest of the team "

How do team members react to these two daily meetings?

In your opinion, is it sustainable in the medium and long term? Even for mature teams?
avatar
Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
Dec 28, 2019 11:57 PM
Replying to Ivan Papes
...
Hi Luis,
I do not think that people should be treated as cyborgs; program them to show up daily for 15 minutes on defacto status meetings, no matter how you call it. Fifteen minutes of meetings are never 15 minutes. People will stop working at least 10 minutes before the meeting because they do not want to be interrupted. On way back, they will talk. Those meetings will efficiently last at least 30 minutes each day. Would this approach work on a team of expensive consultants; they clock US$350/Hr?

As being a software developer myself for many years, it is nothing more stressful than being interrupted for a meeting in the middle of the work. That may answer your question, is this practice sustainable, perhaps if you threaten your team, of not being compliant. That would be a stellar example of valuing people more highly than processes or tools. Probably the Agile mindset is not applicable for the Scrum framework? How is it than an “Agile way” of delivering projects?

If the team member comes to you that day with an obstacle, how quickly could it be resolved? What happens with the work that day? Would it not be better to plan, and design the solution ahead, and foresee potential barriers?
Dear Ivan
Thank you for taking part in this reflection

Interesting the issue of people being treated as cyborgs instead of being treated as human beings

The daily meeting, according to the results of my research (correct me if you are mistaken), is held early in the day, before work has begun, and is intended to exchange information about what each team member will do

Interesting cost-benefit question (consultants hourly cost versus daily meeting benefit)

You assume that team members are outsourcing to the company (once again, I ask you to correct me if I am mistaken)

We agree with what he wrote: "it is nothing more stressful than being interrupted for a meeting in the middle of the work", disregarding the cost associated with the interruption and resumption of the work being done

You ask two questions: "Probably the Agile mindset * is not applicable for the Scrum framework? How is it than an" Agile way "of delivering projects?

One of the reasons that led me to create this reflection was to know what people who are familiar with the agile approach to projects think.

By the way. Do you know the Agile Manifesto?

You ask an interesting question: "Would it not be better to plan, and design the solution ahead, and foresee potential barriers?"

* I don't know what Agile Mindset is
I only know two categories of Mindset:
- Fixed Mindset
- Growth Mindeset
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