What are some of the challenges faced by organizations that use an hybrid model of both predictive and adaptive PM methodologies?
Ola AbimbolaProject Manager| Trimble Oil and GasCalgary, Alberta, Canada
On a particular project I worked on, the operations team was running on a predictive approach while the IT team was utilizing an agile methodology. The IT team had its scrum master and product owner while the Operations team (who in real sense reported directly to the customer) had a conventional PM.
What I observed sometimes was a tussle for power and control between the Scrum Product Owner and the Project Manager. - This organization did not have a PMO Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
We have 5 different models defined. Some non-agile based and some agile based. Adding to them one hybrid model. Between agile based we use Scrum and our own method. The same person is assigned at the same time to more than one initiative which are based to non-agile and agile at the same time performing a leading role. I was in charge to create all related to this environment. So, if you ask me which is the challenge, I have to say that it is to clear understand what each approach is but mainly to understand how things are created. In the basement you have the approaches. Over it you have the life cycles models. Onver it you have life cycle process based on life cycles models. Over it you have methods based on life cycle process. At top you have tools to support the methods. Then, you can mix all them as best fit for your current situation with focus to create value for client based on quality.
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1 reply by Ola Abimbola
Dec 11, 2019 9:56 PM
Ola Abimbola
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I think where the challenge came from in the said project is because the work process of the Tech and Operations team were completely different. So integration management became a challenge. This also made the product owner and the project manager scuffle for "power"
When you have different workstreams or sub-projects utilizing different lifecycles, practices & tools, it can become pretty challenging. This is where a skilled PM will take the time up front to help the overall team define a set of working agreements which will simplify the orchestration effort between the workstreams as well as facilitating consolidated reporting.
Control objectives for the workstreams will be the same, but "how" those objectives are met might be set by each workstream team individually. This is fine so long as it does not over complicate the lives of those who have to look at outputs across the workstreams - for example, reviewing requirements.
Kiron
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1 reply by Ola Abimbola
Dec 11, 2019 10:00 PM
Ola Abimbola
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Thank you very much for this perspective. A key lesson learned from your response is to set project ground rules at the level of planning so that roles and expectations are properly defined.
Saving Changes...
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
The three roles are mutually exclusive with different responsibilities and functions. There is no reason for conflict and a good opportunity for continued learning and understanding of the roles in support of this and future efforts.
I have worked in several initiatives that used a similar modal. Good Luck!
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1 reply by Ola Abimbola
Dec 11, 2019 9:58 PM
Ola Abimbola
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I think another challenge is because these methodologies were deployed in the weak matrix organization so the functional managers also didn't really help matters
Saving Changes...
Ola AbimbolaProject Manager| Trimble Oil and GasCalgary, Alberta, Canada
Dec 11, 2019 6:14 PM
Replying to Sergio Luis Conte
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We have 5 different models defined. Some non-agile based and some agile based. Adding to them one hybrid model. Between agile based we use Scrum and our own method. The same person is assigned at the same time to more than one initiative which are based to non-agile and agile at the same time performing a leading role. I was in charge to create all related to this environment. So, if you ask me which is the challenge, I have to say that it is to clear understand what each approach is but mainly to understand how things are created. In the basement you have the approaches. Over it you have the life cycles models. Onver it you have life cycle process based on life cycles models. Over it you have methods based on life cycle process. At top you have tools to support the methods. Then, you can mix all them as best fit for your current situation with focus to create value for client based on quality.
I think where the challenge came from in the said project is because the work process of the Tech and Operations team were completely different. So integration management became a challenge. This also made the product owner and the project manager scuffle for "power"
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1 reply by Sergio Luis Conte
Dec 12, 2019 9:09 AM
Sergio Luis Conte
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But your questions was about "organizations" not about your organization or a project in particular. If you like an answer in that sense then you could put more detail and we can post our answers related to that. In general, there is no more challenge than when you try to introduce something inside the organization so they will transform the organziation as a whole. So, before to introduce something, and architecture analysis must be done to evaluate the impacts then think about cost-benefit decision where cost is not monetary only.
Saving Changes...
Ola AbimbolaProject Manager| Trimble Oil and GasCalgary, Alberta, Canada
Dec 11, 2019 8:15 PM
Replying to Drew Craig
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The three roles are mutually exclusive with different responsibilities and functions. There is no reason for conflict and a good opportunity for continued learning and understanding of the roles in support of this and future efforts.
I have worked in several initiatives that used a similar modal. Good Luck!
I think another challenge is because these methodologies were deployed in the weak matrix organization so the functional managers also didn't really help matters Saving Changes...
Ola AbimbolaProject Manager| Trimble Oil and GasCalgary, Alberta, Canada
Dec 11, 2019 7:01 PM
Replying to Kiron Bondale
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Ola -
When you have different workstreams or sub-projects utilizing different lifecycles, practices & tools, it can become pretty challenging. This is where a skilled PM will take the time up front to help the overall team define a set of working agreements which will simplify the orchestration effort between the workstreams as well as facilitating consolidated reporting.
Control objectives for the workstreams will be the same, but "how" those objectives are met might be set by each workstream team individually. This is fine so long as it does not over complicate the lives of those who have to look at outputs across the workstreams - for example, reviewing requirements.
Kiron
Thank you very much for this perspective. A key lesson learned from your response is to set project ground rules at the level of planning so that roles and expectations are properly defined. Saving Changes...
Anton OosthuizenSenior Business Analyst / Project Manager| Self EmployedPretoria, Gauteng, South Africa
It would depend on whether you are using different models across the same project/s or across the organization i.e. certain projects are adaptive while others are predictive. I used to work in a hybrid environment for many years where we would have the software side (development) using scrum while the delivery side (implementation) used normal waterfall. For me, the biggest challenge in that scenario has always been expectation management. Stakeholders on the predictive side of the fence were not very understanding of the way the output from the adaptive side of the fence impacted them.
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1 reply by Ola Abimbola
Dec 12, 2019 9:05 AM
Ola Abimbola
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Hmmmm... You response feels like you just xrayed what happened in the organization I was talking about... Expectation management... I agree
Saving Changes...
Ola AbimbolaProject Manager| Trimble Oil and GasCalgary, Alberta, Canada
Dec 11, 2019 11:48 PM
Replying to Anton Oosthuizen
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It would depend on whether you are using different models across the same project/s or across the organization i.e. certain projects are adaptive while others are predictive. I used to work in a hybrid environment for many years where we would have the software side (development) using scrum while the delivery side (implementation) used normal waterfall. For me, the biggest challenge in that scenario has always been expectation management. Stakeholders on the predictive side of the fence were not very understanding of the way the output from the adaptive side of the fence impacted them.
Hmmmm... You response feels like you just xrayed what happened in the organization I was talking about... Expectation management... I agree Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Dec 11, 2019 9:56 PM
Replying to Ola Abimbola
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I think where the challenge came from in the said project is because the work process of the Tech and Operations team were completely different. So integration management became a challenge. This also made the product owner and the project manager scuffle for "power"
But your questions was about "organizations" not about your organization or a project in particular. If you like an answer in that sense then you could put more detail and we can post our answers related to that. In general, there is no more challenge than when you try to introduce something inside the organization so they will transform the organziation as a whole. So, before to introduce something, and architecture analysis must be done to evaluate the impacts then think about cost-benefit decision where cost is not monetary only.
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1 reply by Ola Abimbola
Dec 12, 2019 1:22 PM
Ola Abimbola
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I generalized because this trend did not occur only on a particular project I have worked on. I have had other professionals mouth the same concerns at different times. I agree with you that an assessment needs to be carried out and a framework that suits the organization best. The challenge is that most of the time the PM is already employed before the issues are noticed. It gets trickier if these scenarios play out in a weak matrix structure or highly functional organization where the PM does not have total control over the project or its design
Saving Changes...
Wade HarshmanScrum Master| GDITIndianapolis, In, United States
It sounds like you have one team running iterations around a circular track and monitoring their laps while the other team is running a marathon where no one gets credit unless they finish.
I'm curious if there is someone higher up in your organization who monitors the work cycles within the organization. There are those who would argue that agile frameworks (like Scrum) are ineffective unless they exist and operate within an agile organization. A predictive life cycle project ("waterfall") can exist within an organization, but I would have to ask why they purposely follow a predictive model (plan and run a marathon) when they know they're paired with a team running an iterative cycle (laps around the track).
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1 reply by Ola Abimbola
Dec 12, 2019 1:24 PM
Ola Abimbola
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Very good point you raised. I observe this this problem is occurs more often in weak matrix or highly functional organizations. So if the structure does not employ the need of a PMO, it could handicap the project managers and overall project efficiency