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Topics: Leadership, Organizational Project Management, Talent Management
Advisory Council and Project Management
Do you usually have an advisory board on the projects you manage?

I refer to WEIGHT ALLIES who give you opinions and, above all, support you in the projects you manage?
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Luis -

It was common practice to have executive steering committees for large complex projects with my last client.

As their name indicates, their purpose was to help the PM and sponsor steer the project in the right direction.
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1 reply by Luis Branco
Jan 31, 2020 10:50 AM
Luis Branco
...
Dear Kiron
Thank you for participating in this reflection and for your opinion

What advantages do you see, as a project manager, the advantages of having an Advisory Council?
Jan 31, 2020 10:36 AM
Replying to Kiron Bondale
...
Luis -

It was common practice to have executive steering committees for large complex projects with my last client.

As their name indicates, their purpose was to help the PM and sponsor steer the project in the right direction.
Dear Kiron
Thank you for participating in this reflection and for your opinion

What advantages do you see, as a project manager, the advantages of having an Advisory Council?
...
1 reply by Kiron Bondale
Jan 31, 2020 7:45 PM
Kiron Bondale
...
Some of the key benefits such groups can bring is to increase alignment across different areas of the organization in supporting a project, increase opportunities to reduce risk and quickly resolve issues by tapping in to larger pools of expertise and ensure that we aren't sub-optimising the whole or getting tunnel vision.

However to achieve these benefits it is important that the mandate and level of authority of the group is defined and agreed to upfront.
In my world, all chartered projects have a “steering committee.”

It’s normally the PM’s responsibility to organize and schedule the meetings per the agreement in the charter. The committee’s meet once a month at a minimum, but can be on a tighter cycle on sensitive or short projects. They can also be called on-demand if the PM deems it necessary.

The project manager is held accountable via the steering committee:

- It’s akin to a project manager being required to build their own gallows every few weeks, with the requirement that the PM must give their presentation at the head of the table (such an honor), which just happens to be the location where you placed the trapdoor :)
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1 reply by Luis Branco
Jan 31, 2020 4:25 PM
Luis Branco
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Dear George
Thank you for participating in this reflection and for your opinion

I was referring to an Advisory Board to let the other stakeholders know that you have ... Strong Allies ...
Luis

In our projects, we do normally have three committees:

- Executive Board
- Finance Committee
- Building Committee

Each has different roles and responsibilities with the Executive Board having the highest authority (Not going to go through the details of each now).

RK
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1 reply by Luis Branco
Jan 31, 2020 4:27 PM
Luis Branco
...
Dear Rami
Thank you for participating in this reflection and for your opinion

How does the Project Manager make the people who make up these three committees your Weight Allies?
Jan 31, 2020 1:41 PM
Replying to George Freeman
...
In my world, all chartered projects have a “steering committee.”

It’s normally the PM’s responsibility to organize and schedule the meetings per the agreement in the charter. The committee’s meet once a month at a minimum, but can be on a tighter cycle on sensitive or short projects. They can also be called on-demand if the PM deems it necessary.

The project manager is held accountable via the steering committee:

- It’s akin to a project manager being required to build their own gallows every few weeks, with the requirement that the PM must give their presentation at the head of the table (such an honor), which just happens to be the location where you placed the trapdoor :)
Dear George
Thank you for participating in this reflection and for your opinion

I was referring to an Advisory Board to let the other stakeholders know that you have ... Strong Allies ...
Jan 31, 2020 2:24 PM
Replying to Rami Kaibni
...
Luis

In our projects, we do normally have three committees:

- Executive Board
- Finance Committee
- Building Committee

Each has different roles and responsibilities with the Executive Board having the highest authority (Not going to go through the details of each now).

RK
Dear Rami
Thank you for participating in this reflection and for your opinion

How does the Project Manager make the people who make up these three committees your Weight Allies?
...
1 reply by Rami Kaibni
Feb 01, 2020 4:36 PM
Rami Kaibni
...
Luis

They are allies as we all are in the same boat and work towards ones goal.

RK
Jan 31, 2020 10:50 AM
Replying to Luis Branco
...
Dear Kiron
Thank you for participating in this reflection and for your opinion

What advantages do you see, as a project manager, the advantages of having an Advisory Council?
Some of the key benefits such groups can bring is to increase alignment across different areas of the organization in supporting a project, increase opportunities to reduce risk and quickly resolve issues by tapping in to larger pools of expertise and ensure that we aren't sub-optimising the whole or getting tunnel vision.

However to achieve these benefits it is important that the mandate and level of authority of the group is defined and agreed to upfront.
...
1 reply by Luis Branco
Feb 01, 2020 2:03 PM
Luis Branco
...
Dear Kiron
Thank you for your opinion
Dear Luis,

The term advisory board can manifest itself it many different forms and are not exclusive to large mega projects. Usually this would be the responsibility of the Project Sponsor. Once the project is in motion a project sponsor can make small course adjustment changes but it would be difficult to make radical changes as the project as the project is dependent and interdependent on many different contributors. Sometimes in a project you need a sounding board. Someone with no connection to the project but who understands the type of environment that projects grow. I find these people give the best advise as it impartial, advise is phrased and structure on how they relate to you, can give new insights and understanding, can verify information that you already know and they can give you motivation and encouragement. A lot of the time the advisory board do not have any real interest in the project and maybe instead just political appointees to satisfy a legal requirement.

Daire
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1 reply by Luis Branco
Feb 01, 2020 2:07 PM
Luis Branco
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Dear Daire
Thank you for participating in this reflection and your opinion

Interesting what you wrote: "I find these people give the best advise as it impartial, advise is phrased and structure on how they report to you, can give new insights and understanding, can verify information that you already know and they can give you motivation and encouragement "
Dear Luis,

In my particular case my corporation has an advisory board, it's purpose is to take strategic decisions. In fact yesterday they announced officially the bought of 80% of the Acrelec ( French company) an investment of $223 millions.

The projects are tracked and decided by a Project Committee, a group of senior executives that decides if the projects are aligned with the corporation strategy and aligned with the vision and in the end if add value to the organization.
Yes is important to have allies in the project committee , it's a way of the project resist to minor setbacks, and keep implementing the project even there are delays or extra costs. But all of this depends of the project, the duration , the cost and the strategic importance.

Alexandre
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1 reply by Luis Branco
Feb 01, 2020 2:09 PM
Luis Branco
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Dear Alexandre
Thank you for participating in this reflection and for your opinion

Very interesting what you wrote:
"Yes is important to have allies in the project committee, it's a way of the project resist to minor setbacks, and keep implementing the project even there are delays or extra costs"
Jan 31, 2020 7:45 PM
Replying to Kiron Bondale
...
Some of the key benefits such groups can bring is to increase alignment across different areas of the organization in supporting a project, increase opportunities to reduce risk and quickly resolve issues by tapping in to larger pools of expertise and ensure that we aren't sub-optimising the whole or getting tunnel vision.

However to achieve these benefits it is important that the mandate and level of authority of the group is defined and agreed to upfront.
Dear Kiron
Thank you for your opinion
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