I have a scenario here and I have no idea what some of it means. In the scenario I am a project manager and have to:
Obtain terms of reference and agreement
Prepare project documentation
Identify project infrastructure and analysis of project
Comply with internal and external policy and procedures
If anyone could shed some light on what any of that means it would be a big help. Saving Changes...
Are you the Project Manager, technical lead or analyst for the project or effort?
Be prepared to ask lots of questions; revalidate the information so you are clear on your assignment. This basic 101 for any staff work.
Certainly, if you're the Project Manager, communication is 90% of Project Manager's job so keep this in mind when you receive assignments or communication but here's a few tips I employ on new assisgnments:
Make sure you understand your role and if its new ask for a duty statement and role definition so you are clear on your authority.
Make sure you define the expectations and don't commit to an assignment until you get clarity from your functional manager, program manager or supervisor.
Make sure you understand internal processes and procedures of your organization.
Make sure you identify the task, deliverable, resources and target dates. Also, make sure you ask for levels of approval for your assignment so you know what "done" and "completed" means.
Be prepared for iterations of the assignments so it is a quality deliverable and has buyin from any stakeholders/approvers.
Keep copies of your changes and establish change management control for versioning.
Be prepared to learn "on the fly", many times you'l be working on cross divisional projects and you'll learn as you go.
Most of all stay calm, keep your composure and learn to listen, learn and ask lots of questions.
~N. Saving Changes...
Andrew MakarProgram Manager| AMAKAR LLCOakland Township, Mi, United States
Hi Matt -
Is this for an interview preparation or an academic exercise?
Based on the questions, it looks like you are developing a contract for a vendor, developing the project scope, establishing the project infrastructure for a software application or for a generic project execution environment. You are also looking for some quality management aspects that comply with the company's corporate policies and procedures.
Please expand on the scenario and I'm sure a few of us can help.
I am the project manager. The project scenario is setting up a new network infrastructure for a Real estate agency (that doesn't have a network at all) I have to define my role as a project manager. In terms of:
Obtaining terms of reference and agreement ??
Preparing project documentation - (IS THIS, keeping a log etc)
Identification of project infrastructure and analysis of the project ??
Compliance with internal and external policy and procedures - (IS THIS complying with OH&S Standards, Company Policies, Industry Standards???)
Im really not sure what all those points mean, but if you can help, it would be very much appreciated. Saving Changes...
Andrew MakarProgram Manager| AMAKAR LLCOakland Township, Mi, United States
Thanks for the description Matt.
In this scenario, if you're starting with a new network infrastructure you'll need to consider the following:
1. What network providers will you be using to setup the network?
These providers likely have terms and conditions for a contract with your company. You'll want to involve your purchasing department to review any legal agreements.
2. Your project documentation will include a lot of things such as:
Project scope statement, work break down structure, project schedule, issue/risk log, project status reports, etc. These represent any project artifacts that are created during the start and end of the project.
3. In terms of project infrastructure and analyzing the project, I sense this means for you to define your requirements. How many offices need to be connected? How many users are at each office? What is the expected bandwidth consumption?
4. Compliance with internal standards are dependent upon your company policies and I'm sure you'll want to ask the vendor about their network security practices to ensure the network is secure.
Have you started building out a high level project schedule or work break down structure for the project? It will help you define the boundaries.
