Marcus UdokangProject Manager| Aivaz ConsultingCalgary, Alberta, Canada
What are some of the processes or tools you use to keep well organized as a project manager? Is there a particular daily routine you follow? Would like to hear some of your ideas and suggestions. Saving Changes...
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Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
One thing I stopped doing a few years ago is multi-tasking. It just is not efficient and a much less optimal way to work. Best to remain focused on a particular task and complete.
I've been using Trello (or MS Planner) to help keep (at a high-level) things organized with a pleasing view and simplistic approach. This also helps with prioritizing. Drag 'n drop cards vertically to denote priority.
I also find a clean, organized, efficient workspace to help. I take a more minimal decluttered approach. I have 2 laptops (closed and stacked) hooked to a KVM attached to a single keyboard, monitor, mouse. I have some top books and my notebook. That's it. Oh, and my phone. I feel comfortable in my space.
Also, be practical and honest with yourself. Saving Changes...
Soha KarjawallySoftware development manager / Program Manager| Phoenix - USAMontréal, Quebec, Canada
I have a very well organized inbox always. I also use the tasks list, in outlook(in the past) or today linked with Microsoft to do (linked to my inbox as well)
I have all my meetings in one calendar.
Single monitor, cheap lamp.
I clean and organize my desk daily before starting working. And soft music.
And I learned recently something, stay in the present and don't think about multiple things. and if you feel distracted, stop, take a break and get back to what you were doing. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Is not "as something" It is because you are as is. All these have been well study in domains like software engineering. To fix this things like PSP (Personal Software Process) has been created and it works. There is not problem to be as is just if you are aware on that then you can act in consequence. Saving Changes...
Marcus UdokangProject Manager| Aivaz ConsultingCalgary, Alberta, Canada
@Andrew, @Soha, @Sergio, much appreciate your ideas. This is very valuable. Many thanks.
Organizing is always good, what I follow is planning daily activities in my outlook calendar as meeting and task.
This will help me organizing topics with optimum time for each topic and also keeping focus on one topic at a time. This also gives me reminders incase I miss anything.
You can also explore to use OneNote from microsoft for planning and organizing topics and adding reminder and tracking. Saving Changes...
Marcus UdokangProject Manager| Aivaz ConsultingCalgary, Alberta, Canada
@Tarun, appreciate this valuable info. Many thanks.
I work by hours and projects. Each period of time I dedicate to one project, without reading e-mails or answering inquiries related to others. Saving Changes...
Product Operations Program ManagerBarcelona, Cataluña, Spain
Block time in your agenda to do specific work that requires concentration, for example writing a project plan or preparing materials prior to an important meeting.
Create routines. As boring as it may sound, it improves efficiency and output.
Control your mail inbox, don't let it control you.
Create and monitor logs (actions, risks, issues, etc.) for all your projects.
Allow some time to network. Saving Changes...
Marcus UdokangProject Manager| Aivaz ConsultingCalgary, Alberta, Canada
@Mayte, @Eduard, many thanks for the ideas. Much appreciated.
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