I am working on a project which was divided into 2 phases. Phase one already started a while ago. Phase 2 might need to wait for another 12 to 15 weeks.
With phase 1, we did not have well preparation for the project documentation including risk assessment and now we have found out some issue during the implementation and some part of the project were halted.
I want to avoid this with the coming phase 2 and prepare all the risk assessments and other related documents for the project. However, i am not pretty sure how to kick this off (we normally start the project base on the experience with technical parts and do not have the formal documentation)
Could you please advice?
Thanks,
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Rakesh TrivediSenior Project Manager| IT CompanyIndore, Mp, India
Generally at an organizational level there are some process/standards with templates defined for each phase . May be you should contact your QA department and get more insights into this . However in case not able to find much at your level then please refer to different sites which provides process and templates for each phase of the project.
Abraham MakanoManaging Consultant| Metro Project Management ConsultantsLusaka, Lusaka, Zambia
I would like to know what type of project it is that you are working on. My advice is that you get a committee to brainstorm the risk identification, develop mitigation strategies. In all this, please make sure you state the impact or severity of each risk on the project. I have done the same on climate change project that I am working on and it has helped. Risks will never be eliminated. We can only minimise their severity on the project.
The project is about the construction of the building & tower around the country.
Since it is the raining season, the problems that we have been facing are: bad weather (too much rain), bad road condition and we cannot deliver material to site, flooding.......
There are some other issues that might also happened during the construction this including: land owner changed their mind and dont want to lease the land plot any more even the agreement is in place, the local authority come to stop the activity due to complaints from people around the location we do the construction,......
How to prepare the shedule for the project? and how would those affect the shedule of the project?
Looks like you are trying to bite off too much in one go. I would treat each building/tower as its own project and use the worst case/best case/ most likely method of project estimating. You would need to workshop this with your project stakeholders and use the lessons learnt from the provious phase to inform the estimates.
Use the WBS from the previous phase and in the workshop look at it Activity/task (whichever you think approriate) and identify the risks for each one. Then look at the best case - if everything went without a hitch how long would this take? Then look at the risks and see what sort of delay they would involve. There are then algorythms based on risk likelihood to work out the most likely time frame, it will be somewhere between best and worse. How near worst depends on how likely the risks are to occur.
Also try breaking the dependencies between the building plans, If one is stalled can you start the next one and go back to the previous one when the conditions are right? In this way you are at least progressing parts of the overall project. Again these and other mitigation options are best workshopped with your stakeholders.
"The most exciting phrase to hear in science, the one that heralds new discoveries, is not Eureka! (I found it!) but rather, 'hmm.... that's funny...'"
