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What will be the negative effect of virtual meeting? Will the positive effect overrun the negative?

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William Turno Deputy Project Manager| ILJIN Electric Co., Ltd. Singapore Branch Singapore, Singapore, Singapore
Due to the pandemic, we are in a "new normal", whereby big gathering like a physical meeting is discourage. In a physical meeting setup, you will be able to feel the atmosphere of the meeting that is absent in a virtual meeting. Any techniques that is available in order to overcome this and somehow make the meeting effective and be beneficial to all stakeholders?
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SEEMA AGGRAWAL LUBRICANTS ADVISOR| IMPERIAL OIL Niagara Falls, Ontario, Canada
Enabling video promotes full engagement by removing multitasking
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Peter Rapin Subject Matter Expect; Project Delivery| Independent Consultant Ontario, Canada
Sep 09, 2020 6:00 AM
Replying to Sergio Luis Conte
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is not a problem of the people. Is a problem of the company. That´s because you can read me to write about things like Agile is a matter of enterprise architecture not culture/mindset/etc things like that only. In today world is difficult to find people that is not "tech savvy", Who do not have a cel phone on hand? I know, as somebody that is living in Latin America sometimes this could happend. About older generation is not right they can not adapt In fact, they make the world where we are living today. In fact, I can be consider older.....
I, as Sergio, could be considered "older". But, I would remind the youth that our generation mostly invented the technology you hold so dear. The youth may be adept users but the seniors know what's behind the screens and how we got here.

As I suggested earlier, virtual meetings do not replace physical meetings. Both are tools used to deliver the project. If you are a carpenter you understand there are different saws for different situations yet all are saws.
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2 replies by Sergio Luis Conte and William Turno
Sep 09, 2020 11:22 AM
Sergio Luis Conte
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Go to read that there is other "older" outside there....jejejeje
Oct 12, 2020 9:57 PM
William Turno
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Thank you Mr. Peter.
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Sep 09, 2020 9:12 AM
Replying to Peter Rapin
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I, as Sergio, could be considered "older". But, I would remind the youth that our generation mostly invented the technology you hold so dear. The youth may be adept users but the seniors know what's behind the screens and how we got here.

As I suggested earlier, virtual meetings do not replace physical meetings. Both are tools used to deliver the project. If you are a carpenter you understand there are different saws for different situations yet all are saws.
Go to read that there is other "older" outside there....jejejeje
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Claudia Hamel-Mendoza Project Manager| American Society for Quality Lynchburg, Va, United States
Hi William! Very good question. I have been part of multiple remote teams for years, and we found that it was possible to create meaningful professional and personal relationships to overcome the physical distance. Of course, it helped to meet face to face from time to time or for the project kick-off.
To your question about "feeling the atmosphere", my suggestion would be to be open and ask the team members to use any available tools to communicate concerns or questions, before and after the meeting. Something that worked very well for me in the past was to create team "channels", using MS Teams, Slack, Skype or similar tools. People are able to exchange text, videos and even memes on those chats, which can help break the ice and reduce stress.
During the meeting, you can include a point in the agenda for small talk, to discuss about the weather or for everyone to open their webcam (if they feel comfortable) and say a quick hello to the rest of the team. With the time you will learn to "read voices" and even silences. All the best!
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1 reply by William Turno
Oct 12, 2020 9:54 PM
William Turno
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Thank you Ms. Claudia. Point well noted.

P.S. My middle name and your family is the same. :)

Cheers!
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William Turno Deputy Project Manager| ILJIN Electric Co., Ltd. Singapore Branch Singapore, Singapore, Singapore
Sep 09, 2020 4:43 PM
Replying to Claudia Hamel-Mendoza
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Hi William! Very good question. I have been part of multiple remote teams for years, and we found that it was possible to create meaningful professional and personal relationships to overcome the physical distance. Of course, it helped to meet face to face from time to time or for the project kick-off.
To your question about "feeling the atmosphere", my suggestion would be to be open and ask the team members to use any available tools to communicate concerns or questions, before and after the meeting. Something that worked very well for me in the past was to create team "channels", using MS Teams, Slack, Skype or similar tools. People are able to exchange text, videos and even memes on those chats, which can help break the ice and reduce stress.
During the meeting, you can include a point in the agenda for small talk, to discuss about the weather or for everyone to open their webcam (if they feel comfortable) and say a quick hello to the rest of the team. With the time you will learn to "read voices" and even silences. All the best!
Thank you Ms. Claudia. Point well noted.

P.S. My middle name and your family is the same. :)

Cheers!
avatar
William Turno Deputy Project Manager| ILJIN Electric Co., Ltd. Singapore Branch Singapore, Singapore, Singapore
Sep 09, 2020 9:12 AM
Replying to Peter Rapin
...
I, as Sergio, could be considered "older". But, I would remind the youth that our generation mostly invented the technology you hold so dear. The youth may be adept users but the seniors know what's behind the screens and how we got here.

As I suggested earlier, virtual meetings do not replace physical meetings. Both are tools used to deliver the project. If you are a carpenter you understand there are different saws for different situations yet all are saws.
Thank you Mr. Peter.
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