Every month we have a programme wide stand-up, where we bring all the programme team members together to advise them of progress of projects etc. However over recent months i feel that these have become 'dry' with those who are not actively involved in projects (beyond their own) losing interest. Do people have suggestions about how to make these more light hearted as its focus is to inform of programme progress, but also to bring the team together in a light hearted manner - which is now even more difficult to do when everyone is working remote Saving Changes...
Who chairs the meeting? Who makes the presentation?
Have members host the meetings.
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1 reply by anonymous
Oct 30, 2020 8:31 AM
anonymous
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Hi, thanks for the reply - it is chaired by the programme manager, who also makes the presentation, with input from programme managers from the 3rd party supplier and PMO. It would be hard (i think) to have someone from the team to host the meeting as they don't have full visibility of the wider programme activities on a monthly basis.
Saving Changes...
Anonymous
Oct 30, 2020 8:28 AM
Replying to Abolfazl Yousefi Darestani
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Who chairs the meeting? Who makes the presentation?
Have members host the meetings.
Hi, thanks for the reply - it is chaired by the programme manager, who also makes the presentation, with input from programme managers from the 3rd party supplier and PMO. It would be hard (i think) to have someone from the team to host the meeting as they don't have full visibility of the wider programme activities on a monthly basis. Saving Changes...
Meeting without Agenda is of no use whether virtual or physical. It is okay to cancel few meetings if there are no points to discuss. I would use these meeting for identifying any new risks in the project ( you are actually using the time slot for Risk review meeting instead of status review meeting). For this you need to plan a bit to facilitate brainstorming by asking each one of the members to ask if there are any risks in their respective area or to review the risks identified in earlier meeting whether are there any change in probability or impact. Saving Changes...
Well each Organization has their own setup & policies for handling the meetings, post COVID19 majority of the meetings have become virtual now.
However, in your case conducting Virtual Meetings with Project Specific Employee Groups would really solve your issue partially.
Latter part of the solution would be to compile & share a single Summary Report to inform the program progress with everyone.
#saaa Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
A standup or allhands meeting changes it’s relevance over time. In the beginning people are more curious (norming) and later they focus more on their own area (performing).
Much of the information can probably be shared by other means.
Sometimes having focus topics at those meetings like lessons learned so far presented by project managers, trainings, or customer insights can be of more value to the team than mere top down progress charts.
Also, you could make these meetings optional, people will backout anyway if they do not perceive a value. Saving Changes...
Peter RapinSubject Matter Expect; Project Delivery| Independent ConsultantOntario, Canada
I am not a fan of general meetings, physical or virtual. They may serve a purpose early in a program but very quickly become intrusive, poorly attended (there but not there), get monopolized by few, ignored by many.
Revisit the purpose of the meeting, look at options to achieve the same thing more effectively. If you have to have the meeting, make it optional and see the attendance numbers. This will give you an indication of value.
Disseminate information via the organization structure - that's what its for. Have a computerized dash board allowing for posts and comments.
If the intent is to entertain, take staff to the circus. Saving Changes...
