Hi all, I successfully passed my PMP - THANK YOU all for your valuable tips. I wanted to ask for your professional guidance on how you manage to upkeep Project Knowledge records.
I have 2 large Programs I am running (aside from all the other division operations) and I am struggling with data upkeep. I use Microsoft Project to track progress on milestones and the action items needing completion, however, the nature of my programs involve an overwhelming amount of R&D and model changes. May I ask what systems/software do you use to keep track of those changes (configuration management) but also what do you use to share Project knowledge. Right now I use Excel for the general info updates, but the amount of data became unmanageable and I know there must be a simpler way to organize it. Please help! Thank you. Saving Changes...
Are you talking about project related knowledge and configuration management (the types of documents and information found in the PMBOK), or product related such as engineering design definition? The scale of the two can be vastly different. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
The problem is not the software. The problem is to define the right process and here comes what @Keith stated above (in our case we maintain both in the same repository). If you have a defined process for configuration management then you can use the software that you consider best fits for the process. My recomendation is taken a closer look to IEEE standard for configuration management which covers both (project and product) and includes lot of examples for different industries. This is just in case you do not have a process in place. PMI´s standards, no matter I worked on them as one more inside a team, are not a good reference and needs more work but just my personal opinion. Saving Changes...
Assuming there are multiple collaborators and reviewers for the information, structured online knowledge management tools such as wikis can be very helpful. Confluence (by Atlassian) is just one example of a specific product which can do this.
However, as Sergio has indicated, if the processes for creating and maintaining information are not consistent and if there isn't some structure put in place for how the information will be captured, a tool will just result in automated chaos.
If you searching Software for configuration management, Filenet may be a good option to organize and keep track of archives in your organization. Saving Changes...
