Project Management

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What finance fraud red flags do you see very often in the execution of project?

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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
They exist quite a variety of them from costing to procurement...
Kindly share with me your experience...
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 06, 2021 7:12 AM
Replying to Sergio Luis Conte
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Key here is what you consider as a "fraud". In fact, if you are inside a company, what matters is what the company consider as a fraud. A company will have a governance process in place to detect anything related to fraud using tools like AI to detect it. But at the end is up to each person who works in the project.
Thanks Sergio
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 06, 2021 8:04 AM
Replying to Abolfazl Yousefi Darestani
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I do agree with Kiron.
Moreover, I see some people have suppliers to charge/quote based on the budget and share the extra.
Thumbs up Abolfazi, I have seen this one
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 06, 2021 12:20 PM
Replying to Keith Novak
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Sergio makes a good point. One thing I see as questionable is billing overhead to a client's project. The company may have rules such as if you are interrupted for less than 20 minutes, for something non-project related, that time still gets billed to the project. I might disagree with that since you can hide a lot of overhead as billable time that way, but it is still the rule and I'm not a legal expert.
Merci Keith, You've raised a sensitive HR-legal issue there
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 06, 2021 3:56 PM
Replying to Peter Rapin
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Fraud is taking or getting something that is not yours through devious means. I interpret fraud as a criminal action rather than mismanagement leading to wasted resources. Dictionary definition: - "wrongful or criminal deception intended to result in financial or personal gain".

When fraud is suspected within an organisation, which may be identified through audits and other governance processes, it can be investigated internally and, if not significant, resolved accordingly (at a senior level).

However when fraud is suspected of external parties - suppliers and such - as may be determined though contract reviews and billing analysis, then it invariably needs to involve external authorities (police). The problem may be much deeper than project impact.
Thanks Peter, your narrowing of the Fraud issue to internal & external is very interesting
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 07, 2021 2:15 PM
Replying to Marek Rudnicki
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+ for Kirion answers.

I am always suspicious if the estimate for completion is not changing for months. Then one day the EAC is turning above your cost budget + risk buffer. Which makes risk buffer management completely obsolete.

Using more expensive resources than planned - just because they are on a bench but keeping the same cost rates. The list goes on.

But reporting pre-agreed time of resources is, for sure most popular.
Thanks Marek, interesting note about reporting the pre-agreed
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Kwiyuh Michael Wepngong
Community Champion
Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon
Aug 09, 2021 1:41 PM
Replying to Bob Cunningham
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In a former position I have seen costs allocated to a project before the physical items were allocated from inventory to the job (machinery-based project). This was a huge red flag for me and in retrospect it should not have happened that way, I should have been more affirmative in expressing my concerns that the costs should not be allocated until they items are moved to WIP.
Thanks Bob, quite curious to know how this went under the eyes on the internal control.... Your worries and concerns were very legitimate
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Amr Abd El Azim United Arab Emirates
1-High Unbilled Revenue
2-High Overdue Invoices
3-High JTD cost compared to Budgeted Cost
4-Bad Cost Forecast
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Eduard Hernandez
Community Champion
Product Operations Program Manager Barcelona, Cataluña, Spain
Several good points already listed.

In addition, bypassing existing procedures in supplier selection (i.e. personal interest of project sponsor) can occur.
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