Project Management Specific time tracking

Wendy Amy Project Manager| MNC Ltd. Calgary, Alberta, Canada

We are trying to breakdown our time spent project managing into time codes for PM related tasks. Does anyone have any idea on the best way to structure this ?

Perhaps its by process phase (i.e. initiation, planning etc) or maybe by task (ie client meetings, project plan development, status reporting)

Posted: Sep 21, 2021 10:16 AM

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Peter Rapin Subject Matter Expect; Project Delivery| Independent Consultant Ontario, Canada

Sep 21, 2021 4:14 PM

Replying to Wendy Amy

...

Hi Peter - what sub tasks do you use?

I would first consider project phases as management tasks are specific to these stages. (take a look at PMBOC)
1) Concept/feasibility: - Business Case, Project Charter, Stakeholder consultation
2) Planning: - Project Plan including Cost, Time, Quality; Risk; Procurement; HR; Communications; Scope management
3) Implementation - control and documentation, compliance and performance review, staff management, trouble shooting.
4) close-out/turnover

I tend to track meetings as an on-going task possibly keeping regular project meetings and ad-hoc (issues) meetings separate.

Note, as with technical tasks one has to keep task size manageable in terms of effort and time. The complexity of the project and the level of control preferred should dictate the number and size of tasks.

Posted: Sep 21, 2021 6:11 PM

Aaron Porter

Community Champion

IT Director| Blade HQ Payson, UT, United States

At a former employer, we went through a couple of iterations of time tracking and landed on only tracking time spent on capital projects - that was the only time that Accounting cared about. Capital projects each had their own time code.

Posted: Sep 21, 2021 8:12 PM

Kwiyuh Michael Wepngong

Community Champion

Financial Management Specialist | US Peace Corps Yaounde, Centre, Cameroon

The exactness of this can be really challenging to do but it's possible using time sheets regularly updated after every task

Posted: Sep 22, 2021 7:28 AM

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Project Management Specific time tracking

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