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Portfolio management
Hi,
I'm under a porfolio management software analysis. We found a lot with (as usual) pros and cons. I would appreciate your proposals and experiences with these softwares.
Thank you very much.
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In our case, because we are migrating to SAFe for using it at whole enterprise, we are using MS Azure DevOps tool. But I used lot of different tools in the past. The key is to define your process then find a tool. In our case we redefined our portfolio managemnet process to Lean Portfolio Management.
Thank you Sergio,
Agree that the process definition is a key. We'll continue working on the seach.
I like your transformation form portfolio Mgmt. to Lean portfolio Mgmt.
Hi Ismael

agree with Sergio, you have to know exactly what you want before purchasing tool licences for PPM. Best way is to run your processes manually, and in Excel for your core portfolio (say 40-50 projects). Can be done.
For a tool, many stakeholders are involved, management who wants visibility to make what they think are informed decisions, PMs who want ease of use, no additional work (almost impossible), finance who only trust the data if it is reconciled with ERP, SAP, HR who want to make sure resource data like utilizaton is protected etc.

I was involved with a client in a PPM tool selection project for 9 months. We put out RfI for about 20 tools, had 5 companies presenting and - understanding the immense cost for adapting the tools and rolling them out - decided to not use a tool but continue with Excel.

Remember 80/20.

Thomas
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2 replies by Ismael Castellvi Anguera and Vladimir Liberzon
Nov 25, 2021 3:40 AM
Ismael Castellvi Anguera
...
Thank you Thomas,

I beleive that the PM comunity will have always excel as a big partner.
Thank you for your inputs, we'll continue working with our investigations. As always, pros and cons will apprear, it's needed to have the accurate list before to make the first steep.
Thanks,
Ismael.
Dec 03, 2021 1:59 PM
Vladimir Liberzon
...
Hi Thomas,
you wrote "you have to know exactly what you want before purchasing tool licences for PPM". I agree.
So if you want to calculate portfolio schedule taking into account all existing constraints, including resource, supply, space, financial and other restrictions, and project priorities, analyze risks and uncertainties, analyze what if scenarios, optimize project selection for including into project portfolio then Excel is not the right tool because it cannot do anything mentioned above.
Selection depends on the functionality that is required.
Nov 24, 2021 9:05 AM
Replying to Thomas Walenta
...
Hi Ismael

agree with Sergio, you have to know exactly what you want before purchasing tool licences for PPM. Best way is to run your processes manually, and in Excel for your core portfolio (say 40-50 projects). Can be done.
For a tool, many stakeholders are involved, management who wants visibility to make what they think are informed decisions, PMs who want ease of use, no additional work (almost impossible), finance who only trust the data if it is reconciled with ERP, SAP, HR who want to make sure resource data like utilizaton is protected etc.

I was involved with a client in a PPM tool selection project for 9 months. We put out RfI for about 20 tools, had 5 companies presenting and - understanding the immense cost for adapting the tools and rolling them out - decided to not use a tool but continue with Excel.

Remember 80/20.

Thomas
Thank you Thomas,

I beleive that the PM comunity will have always excel as a big partner.
Thank you for your inputs, we'll continue working with our investigations. As always, pros and cons will apprear, it's needed to have the accurate list before to make the first steep.
Thanks,
Ismael.
Nov 24, 2021 9:05 AM
Replying to Thomas Walenta
...
Hi Ismael

agree with Sergio, you have to know exactly what you want before purchasing tool licences for PPM. Best way is to run your processes manually, and in Excel for your core portfolio (say 40-50 projects). Can be done.
For a tool, many stakeholders are involved, management who wants visibility to make what they think are informed decisions, PMs who want ease of use, no additional work (almost impossible), finance who only trust the data if it is reconciled with ERP, SAP, HR who want to make sure resource data like utilizaton is protected etc.

I was involved with a client in a PPM tool selection project for 9 months. We put out RfI for about 20 tools, had 5 companies presenting and - understanding the immense cost for adapting the tools and rolling them out - decided to not use a tool but continue with Excel.

Remember 80/20.

Thomas
Hi Thomas,
you wrote "you have to know exactly what you want before purchasing tool licences for PPM". I agree.
So if you want to calculate portfolio schedule taking into account all existing constraints, including resource, supply, space, financial and other restrictions, and project priorities, analyze risks and uncertainties, analyze what if scenarios, optimize project selection for including into project portfolio then Excel is not the right tool because it cannot do anything mentioned above.
Selection depends on the functionality that is required.
Hi Ismael, creating the accurate list before software selection is the right decision. Let us know what requirements you selected as most needed and what industry you represent.

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