Project Management

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Topics: Leadership, Organizational Project Management, Quality
How many projects should you have in order to work effectively?
How many projects should the project manager have under the responsibility of the project manager so that the project managers can carry out effective project management? Does it depend on the size of the project when giving this number? Or, even if the project is small, will it not matter because the processes run will be similar for large and small projects?
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Selma

In my opinion, there is no specific answer to this questions as it depends on so many factors such as but not limited to:

1) Size of Projects
2) Resources Availability
3) PM Skills and Experience
4) Degree of Projects Importance
5) Degree of Risk in Projects

It doesn’t matter if project is small or big as this is not the only factor to consider but one of many.

RK
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1 reply by Selma Alioglu
Feb 02, 2022 7:53 AM
Selma Alioglu
...
Thank you for your descriptive answer.
Selma -

A few other considerations to add to Rami's are:

1. What is the expected role or responsibilities for the PM as those will vary based on things like organization standards, job descriptions, power structure (e.g. matrix vs project oriented)?
2. How complex are the projects?
3. What commitments have been made on the projects and how much flexibility is there on those?

Kiron
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1 reply by Selma Alioglu
Feb 02, 2022 7:53 AM
Selma Alioglu
...
Thank you for your descriptive answer.
In addition to the great inputs above, remember that the level of effort required of a PM on projects is not constant. Sometimes the PM may be very busy and other times the pace is slow on any given project.

When project one is slow, others may be busy. If that is the case, the PM may work more projects simultaneously and the workload will be more consistent.

When working as the lead of PM teams, we review the workload of each PM together for their own inputs on their personal capacity. Sometimes they can use more work, sometimes they are at max capacity, sometimes they are either soon to have more or less capacity. The PMs themselves will have the best visibility of both their own current and future workloads. Some work that does not require extensive knowledge of the project may even be shifted at least temporarily to other PMs who have capacity when the assigned PM is overloaded and needs help.
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1 reply by Selma Alioglu
Feb 02, 2022 7:55 AM
Selma Alioglu
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Thank you for your descriptive answer.
While it depends on many factors project management time is 20% of total project duration time. Then, a project manager should manage 4-5 projects at the same time.
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1 reply by Selma Alioglu
Feb 02, 2022 7:57 AM
Selma Alioglu
...
Thank you for your summary answer.
It all has to do with complexity. All the elements already listed will contribute to determining the complexity of a project. You can use basically anything you want as a metric in determining the complexity of your project and weight each metric accordingly to get a fair assessment of how complex a project would be in your environment. Keep in mind complexity is objective i.e. if my skill level is below or above yours then the same project might be more/less complex for me and this will allow me to manage more/fewer projects at a time.
...
1 reply by Selma Alioglu
Feb 02, 2022 7:58 AM
Selma Alioglu
...
Thank you for your detailed answer.
Feb 01, 2022 9:59 AM
Replying to Rami Kaibni
...
Selma

In my opinion, there is no specific answer to this questions as it depends on so many factors such as but not limited to:

1) Size of Projects
2) Resources Availability
3) PM Skills and Experience
4) Degree of Projects Importance
5) Degree of Risk in Projects

It doesn’t matter if project is small or big as this is not the only factor to consider but one of many.

RK
Thank you for your descriptive answer.
Feb 01, 2022 10:42 AM
Replying to Kiron Bondale
...
Selma -

A few other considerations to add to Rami's are:

1. What is the expected role or responsibilities for the PM as those will vary based on things like organization standards, job descriptions, power structure (e.g. matrix vs project oriented)?
2. How complex are the projects?
3. What commitments have been made on the projects and how much flexibility is there on those?

Kiron
Thank you for your descriptive answer.
Feb 01, 2022 12:48 PM
Replying to Keith Novak
...
In addition to the great inputs above, remember that the level of effort required of a PM on projects is not constant. Sometimes the PM may be very busy and other times the pace is slow on any given project.

When project one is slow, others may be busy. If that is the case, the PM may work more projects simultaneously and the workload will be more consistent.

When working as the lead of PM teams, we review the workload of each PM together for their own inputs on their personal capacity. Sometimes they can use more work, sometimes they are at max capacity, sometimes they are either soon to have more or less capacity. The PMs themselves will have the best visibility of both their own current and future workloads. Some work that does not require extensive knowledge of the project may even be shifted at least temporarily to other PMs who have capacity when the assigned PM is overloaded and needs help.
Thank you for your descriptive answer.
Feb 02, 2022 6:57 AM
Replying to Sergio Luis Conte
...
While it depends on many factors project management time is 20% of total project duration time. Then, a project manager should manage 4-5 projects at the same time.
Thank you for your summary answer.
Feb 02, 2022 7:01 AM
Replying to Anton Oosthuizen
...
It all has to do with complexity. All the elements already listed will contribute to determining the complexity of a project. You can use basically anything you want as a metric in determining the complexity of your project and weight each metric accordingly to get a fair assessment of how complex a project would be in your environment. Keep in mind complexity is objective i.e. if my skill level is below or above yours then the same project might be more/less complex for me and this will allow me to manage more/fewer projects at a time.
Thank you for your detailed answer.
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