Scheduling

Change Management Organizational Project Management Procurement Management

Manavasi Ramesh PM II| Powergrid Corporation of India Mumbai, Maharastra. India, India

In any project ,scheduling involves detailed working out of time line for all activities. In construction projects possession /handing over of site is a critical component around which the design and a procurement actions fully depends upon.

It is difficult for a planner to consider appropriate time line based on the assumption/ lead regarding availability of site for a project execution .

Most of the projects procurement actions are to be initiated well in advance with a lead time of 60-90 days and more for big projects . The award process involves various activities before finalising.

To avoid time and cost over run site shall be available for handing over to agency once the award is placed .

In most of the cases due to difficulties in acquiring land for projects , delaying the availability of site for execution .

How to cover this risk factors to avoid time and cost overrun due to this factor ?

1. Start initial design and layout based on initial inputs available.

2. Procurement action ; Following clauses are generally incorporated to cover the risk .
- Bid validity period
- Price escalation clause

In addition it is preferable to introduce a clause that any idling of resources will be compensated for delay in handing over of site.

What are all the other risks aspects one can consider which can be mitigated to address delay in handing over of site for execution once the agency is awarded the work.

Posted: Feb 8, 2022 6:17 AM

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Maria Hrabikova

Community Champion

Ricany U Prahy, Prague, Czechia

Hello Manavasi,
You raised pertinent questions - unfortunately, I don't have first-hand experience with construction or large-scale projects, but I conducted "research," and here are the links to the studies, which I think could help:

Cost Overrun Causative Factors in Road Infrastructure Projects: A Frequency and Importance Analysis
https://www.mdpi.com/2076-3417/10/16/5506/pdf

Identifying factors causing cost overrun of the construction projects in India
https://www.ias.ac.in/article/fulltext/sad...%20constraints.

Construction Cash Flow Risk Index
https://www.mdpi.com/1911-8074/14/6/269/htm

NASA Risk Management Handbook
https://www.researchgate.net/publication/3...gement_Handbook

I find the webinars on risk management delivered by Esra Tepeli insightful
For instance,
https://www.projectmanagement.com/videos/6...ect-environment

Posted: Feb 8, 2022 3:14 PM

Manavasi Ramesh PM II| Powergrid Corporation of India Mumbai, Maharastra. India, India

Thanks .

Posted: Feb 8, 2022 9:22 PM

Thomas Walenta Global Project Economy Expert Hackenheim, Germany

Manavasi

I have no experience with construction itself, but as to contracting and supply chain, I ran into the questions you ask. Planning, sensing (changes to the environment), establishing relations and checking if assumptions still hold true on an ongoing base may help.

As to construction, there is a lot of information here, and also new products by PMI
https://www.pmi.org/certifications/construction
or
https://www.pmi.org/pmbok-guide-standards/...ction-extension

may touch solutions to your problems.

Thomas

Posted: Feb 9, 2022 5:43 AM

Valerie Welbourn Chief Operating Officer| Ed Holmes & Associates Hendersonville, Nc, United States

Manavasi, I'm trying to understand your question better. Are you saying that you are trying to coordinate 1) purchasing land for a site with 2) hiring a construction contractor to install or build something, and 3) procuring any necessary materials (like a transformer)? And that the difficulty is in the unknown amount of time the land sale/transfer will go through?

Posted: Feb 10, 2022 8:09 AM

Manavasi Ramesh PM II| Powergrid Corporation of India Mumbai, Maharastra. India, India

Yes. This unknown factor resulting into cost and time over run .In addition it will also delay in award and fixing time line for other activities.

How to mitigate cost and time impact due to delay in getting site in planning , procurement and subsequently at execution stage ?

Posted: Feb 10, 2022 8:34 AM

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